Spring Pong Estates Homeowner's Association
Board Meeting Minutes
April 11, 2016
Secretaries Report
Had been previously submitted to all Board members.
Motion to accept with no corrections made by Beth Kaplan and seconded by Ernie Wheeler. Passed 5-0 (see attached)
Treasurers Report
Was presented by Anita Haskell (see attached).
It has been suggested that it is time to look head to determine what is needed coming up in the next few years. Evaluate when the roads will need to be re-surfaced, the conditions of the roofs and the siding on all homes. Possibly a committee needs to be formed to address this timely issue in order to update the proposed budget for the future.
The financial reports are attached.
It appears that the spring clean-up has not been completed. We have received the contract for Mainly Grass for the next two years. It will be necessary in the future to budget more money for maintenance. A special thank you to Anita for the time spent to prepare all the financial,reports.
Motion to accept was made by Beth Kaplan and seconded by Ernie Wheeler.
Landscaping Committee Report
Please see attached report. Patten Grounds Care has submitted a contract, but this needs finer detail. Sue Bannister will be asked to look into this.
Maintenance Committee Report
The light bulbs on the sign have been replaced. The timer for the light at 17 Spring Pond Circle has now been replaced as it was found to be defective.
Some of the down spouts have been fixed.
Plowing Committee Report
Sally Hudgins reported that although it was a mild and easy winter. The first storm had many issues. She was in touch with some of the homeowners regarding their complaints and where necessary, kept in close contact with John Patten. She has Beth Kaplan purchased a first aid kit for the Community Center and it will be attached
A pine tree has been cut down within the buffer zone. It was determined that CMP had done this to protect the electrical lines. Sally LeMon notified Code Enforcement and gave them a copy of the letter from CMP. (Letter on file)
It should be noted that more clearing out of the buffer zone has been done behind #14 Spring Pond Circle since last year. The homeowners were advised last year to stop this clearing within the buffer zone. The Board will compose a letter to the homeowners.
Motion to adjourn was made.
