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MEETING MINUTES | |
SPEHOA OCTOBER BOARD MEETING | |
Date: | October 12, 2026 |
Time: | 6:30 PM |
Meeting called to order by: | Pat Mirisola, President |
Pat Mirisola, Beth Kaplan, Deb Strazzere, Frank McClellan
Motion to accept September 14th monthly meeting minutes: Passed unanimously.
Treasurer’s Report (Copies of full report available in CC)
Sept expenses were under budget
Reserves continue to grow as planned.
Monthly dues income: $11,050
Transferred the budgeted $3,067 to our Reserve Account
Reserves: As of September- $229,465.65
Motion to accept Treasurer’s Report: Passed
Architecture Committee – No Activity
Bylaws Committee - No activity
Elections Committee - No activity
Finance Committee – No activity
Landscaping Committee (Full report on file in CC)
Report submitted by Diane Kaplan, Chairperson:
Patten Mowing
October 14th & Oct 27th
Mowing Invoice for Oct = $3,311.30
Pruning & Trimming Oct
Forsythia, Viburnum and Shrubs around utility boxes – Oct 15th & 16th
Dogwood on SPC next to large utility (water/sewer)
Weeping Cherry Tree between 6 & 8 SPC (Hylka & Rotsko respectively)
The three Maple Trees along the driveway at the Community Center
Pruning & Trimming Invoice for Oct = $1,403.10
Wicked Green – Lawn Treatment
Wicked Green – Oct 23rd
Fertilization & Weed Control 5 (final of the season). Notes: Granular slow-release fertilizer providing nutrients needed to strengthen roots. Will help the lawn build immunity against winter stress and fuel healthy, quick green-up in spring.
Invoice for Oct = $429.00
Long-Range Planning
Report submitted by Joe Strazzere, Chairperson
Recommendations for the Board:
Projects to be Deferred for at least one year:
First Phase of roads, driveways and parking
Retaining wall repairs
Extend downspouts underground as needed
Lighting, sign, mailbox replacements (may consider painting if needed)
Community Center A/C replacement
Projects to be Undertaken next year and funded by reserves:
Irrigation expansion if needed
Lawn reconstruction
Improve drainage around houses as needed (ongoing)
Community Center A/C rusted filter replacement
Recommend that a new Reserve Study NOT be funded and performed next fiscal year. Joe contacted Criterium Engineers, they indicated it would cost $5,850 for a new study
Maintenance
Report submitted by Lee Page, Chairperson
Patten Grounds – Installed a pipe in a drainage ditch to collect rainwater runoff from roof gutters at 22 & 24 SPC which exits into the culvert along the street.
Quality Insulation of Portsmouth scheduled on 10/16 to install a new gutter on the front porch of 24 SPC which will exit directly into the new pipe.
Trying to find a roofer to install heat tapes on roofs at 15 & 19 Ruch Lane
Will contact D.F. Richard to schedule a CC furnace cleaning in Nov
Social Committee
Deb Strazzere, Chairperson provided update:
Next event: Soup Dinner – Cancelled due to low sign-up
Sunshine Committee
October birthdays posted
Welcoming Committee – No activity
Website – No activity
Next meeting
Motion to adjourn was made and passed unanimously.
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, November 9, 2026 at 6:30 PM
As always, all association homeowners are welcome to attend!
Deb and Joe Strazzere would like to invite you to a pasta party.
We'll supply the pasta, along with our own homemade sauce, meatballs, and sausages. You bring whatever beverage you would like.
When: Saturday, October 10th, 5:00
Where: The Community Center
BYOB
Please sign the list inside the Community Center so we can get an accurate headcount and make sure we have enough for everyone.
Rainmaker will be winterizing the irrigation systems on
Thursday October 8th
and
Friday, October 9th
Please make sure your irrigation system water is shut off and the system is accessible to the workers by the 8th.
If you need your system shut on October 9th, please contact Michelle at Rainmaker directly.
The Landscaping Committee
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, October 12, 2026 at 6:30 PM
As always, all association homeowners are welcome to attend!
Just a heads up that the Soup Dinner planned for Sunday has been canceled.
Not enough people signed up to attend.
The Social Committee
SPEHOA September Board Meeting
September 14, 2026
6:30 PM
Pat Mirisola, President
Pat Mirisola, Beth Kaplan, Rob Milbury, Deb Strazzere, Frank McClellan
Secretary’s Report
Treasurer’s Report (Copies of full report available in CC)
Architecture Committee – No Activity
No new requests
Bylaws Committee - No activity
Elections Committee - No activity
Finance Committee (Full Report on file in CC)
Landscaping Committee (Full report on file in CC)
Long-Range Committee (Full report on file in CC)
Next meeting Thurs, 9/24 @ 6pm in CC
Maintenance Committee
Social Committee
Deb Strazzere, Chairperson provided update:
Sunshine Committee
Welcoming Committee
Pat Mirisola, Chairperson provided update:
Website
Homeowner Input
Next meeting to be held on Monday, October 12, 2026
Motion to adjourn was made and passed unanimously.
You can bring some dessert nibbles if you like.
Bring your own beverages.
Sunday, September 27, 5:30pm
Sign-up sheet inside the Community Center
Text Deb if you have any questions at (978) 866-2086
Our next visit is right around the corner....
We are so glad that you have chosen to use Wicked Green! We appreciate your business.
On September 9, 2026, you are scheduled for the following services...
Pat Mirisola, Beth Kaplan, Rob Milbury, Deb Strazzere, Frank McClellan
Secretary’s Report
⦁ Motion to accept July 13th monthly meeting minutes: Passed unanimously.
Treasurer’s Report
⦁ July expenses remained on budget due to: Every-other-week Lawn mowing
⦁ August expenses are expected to be under budget based on bills received so far
⦁ Monthly dues income: $11,050
⦁ Transferred the budgeted $3,067 to our Reserve Account
⦁ Reserves: As of July 31- $222,803.74
⦁ Motion to accept Treasurer’s Report: Passed
Architecture Committee
No new requests
Bylaws Committee
⦁ No activity
Elections Committee
⦁ No activity
Finance Committee
⦁ First committee meeting scheduled to be held on August 13th
Landscaping Committee
Report submitted by Diane Kaplan, Chairperson:
⦁ Mowing
⦁ July 6th & 21st
⦁ Property Maintenance: Edge grass garden areas at 15 and 17 Spring Pond Circle
⦁ Total Invoice for July = $2,465.45
⦁ Wicked Green
⦁ On July 8th they performed extra treatment as requested by two homeowners:
⦁ Fertilization & Weed Control 3 (Technician’s Note:
Today we came by to spray any non-flowering weeds. Per the notes in your profile, I did not use weed control on any flowering weeds to protect the pollinators).
⦁ On July 29th they performed:
⦁ Fertilization & Weed Control 3 (Technician’s Note: Today I came by to treat all lawn areas for health and color without straight fertilizer. I did not spray any flowering weeds during this application but made sure to spray weeds such as crabgrass and nuts edge, focusing on the edges of the roadways and driveways).
⦁ Total Invoice = $429.00
⦁ Debris Removal
⦁ A large branch was cleared from 12 Ruch Lane by Diane Kaplan and taken away by Patten (no charge)
⦁ Board decided that future small debris removal will be handled by mowing crew as a minor task to avoid additional charges
Maintenance Committee
Report Submitted by Lee Page
⦁ Maintenance Committee selected Quality Insulation of Portsmouth to replace existing leaking gutters with new 6 inch gutters scheduled to be install on 18th of Aug.
⦁ Zach Chambers, Berwick Handyman, reattached storm loosened siding at 12 SPC and 9 Ruch Lane.
Social Committee
Deb Strazzere, Chairperson provided update:
⦁ Luncheon: Green Leaves Chinese on August 14
⦁ Cancellation of August 16th cruise due to low signup
⦁ Community Potluck: Labor Day, Sept 7
⦁ New “Soup Night”: Scheduled for Sept 27
Sunshine Committee
⦁ August birthdays posted
Welcoming Committee
Pat Mirisola, Chairperson provided update:
⦁ 20 Spring Pond Circle preparing for sale; noting that while the unit requires clearance work, the family expressed a desire for a fast sale
Website
⦁ Notice of Lawn treatments is being posted to the website
Old Business
⦁ Discussion of Secretary responsibilities. Interim Secretary Beth Kaplan agreed to continue as Secretary
⦁ Board agreed to distribute other secretaries’ responsibilities amongst each other
New Business
⦁ Lawn Treatment Care: Members expressed dissatisfaction with the speed at which lawn treatment workers operate, noting that the fertilizer application is inconsistent and frequently miss key areas. Diane Kaplan will contact Wicked Green to discuss
⦁ Bylaws and Covenants (55+ Rule): The board discussed whether to issue a formal reminder to homeowners regarding the 55-and-older covenant and the process for requesting exceptions, considering the potential need to maintain an official record. They clarified that “exceptions” are board-approved, case-by-case decisions typically intended for short-term situations like house sitting, and not a blanket policy.
⦁ Siding and Gutter Maintenance: The maintenance committee selected Quality Insulation to repair siding and replace leaking downspouts and gutters at several units for a total of $2,655, noting this was the most cost-effective option. The board discussed the need for landscape crews to be more careful with trimmers, as damage to siding and downspouts is an ongoing issue; they acknowledged that the current crew, led by Gary, has been performing well and will be reminded to use caution.
⦁ Fire Protection Systems: The board evaluated a proposal for a $700 hydrostatic test and the purchase of $130 gauges based on commercial building standards. They concluded the building is not a commercial property and that the current maintenance schedule is sufficient, rejecting the unnecessary commercial-grade testing services.
⦁ Ice Melt Wires: The board discussed installing ice melt wires on specific units experiencing ice damming problems and plans to solicit estimates to address this issue before the upcoming winter.
⦁ Trash and Bulk Pickup: It was reported that the Town of York and the waste contractor Casella renewed their contract as of July 1, 2026, eliminating bulk pickup items like furniture and metal. Homeowners are now responsible for arranging their own removal services, as the town only collects day-to-day waste
Next meeting to be held on Monday, September 14, 2026
⦁ Motion to adjourn was made and passed unanimously.
Spring Pond Labor Day Potluck
Bring an Appetizer, Main Course, or Dessert
Bring your own beverages
Date: Monday, September 7
Time: 6:00
Location: The Community Center
Sign-up sheet inside the Community Center
Text Deb if you have any quesions at (978) 866-2086
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, September 14, 2026 at 6:30 PM
As always, all association homeowners are welcome to attend!
Guys and Gals Luncheon
Where: Green Leaves Chinese Restaurant
When: Friday, August 14th 1:00pm
Please sign up inside the Community Center - we need to make reservations.
Any questions, call Sally at 603-205-0345
If you need a ride: Meet at the Community Center at 12:45
A terrific social event.
Lots of ice cream, lots of talk, and lots of friends!
SPRING POND ESTATES HOMEOWNERS ASSOCIATION
ANNUAL MEETING - JUNE 9, 2026
PRESIDENT - President Lee Page opened the annual meeting with a moment of silence in memory of the recent loss of our friends and neighbors, Sally Krasowski, Dave Mulcahey and Isabel Sanz.
President Page announced that the 2026/2027 Board of Directors voted to appoint Pat Mirisola as President, Beth Kaplan as Vice President and Joe Strazzere as Treasurer. He also congratulated Deb Strazzere on her second term as Board Member and Beth Kaplan on her newly elected position as Board Member. President Page also noted that Recording Secretary El Rotsko has retired and asked for a volunteer to fill her position.
RECORDING SECRETARY - Bob Stewart made a motion to accept the June 10, 2025 Annual Minutes as written, seconded by Jane Nichols Bishop. Motion passed unanimously with minutes on file for review.
TREASURER - Treasurer Joe Strazzere presented his annual budget to the Spring Pond Estates Homeowners Association members with his recommendation to vote to increase the monthly Association Fee an additional $25.00 per month for a total of $325.00 per month. A motion was made by Ray Michalowski, seconded by Pat Mirisola to accept the increase, effective July 1, 2026. Motion passed unanimously with a detailed budget report on file for review.
ANNUAL COMMITTEE REPORTS - Detailed Annual Reports from the following Chairs are on file for review. The Committee Chairs are as follows:
ARCHITECTURE - Diane Kaplan
BY-LAWS & COVENANTS - Pat Mirisola
ELECTION - Pamela Milbury
FINANCE - Joe Strazzere
LANDSCAPING - Clay Feeter
LONG RANGE PLANNING - Joe Strazzere
MAINTENANCE - Lee Page
PLOWING - Jane Laughton
SOCIAL - Deb Strazzere
SUNSHINE CLUB - Paula Page
WELCOMING - Pat Mirisola
WEBSITE - Joe Strazzere
OLD BUSIINESS - President Page reiterated that he and Treasurer Strazzere will continue representing the SPEHOA as members of the AD HOC Committee relating to the complaint filed by Jeff Hudgins, Trustee for the estate of Sally Hudgins, 11 Ruch Lane.
NEW BUSINESS - President Page restated the importance of homeowner’s participation by volunteering as a committee member and that committee sign-up sheets will be available at the Community Center.
In closing, Bob Mirisola gave a special thank you to Lee Page for all his hard work and dedication during his term as President representing the SPEHOA.
Bill Bannister made a motion to adjourn, seconded by Liz Barrett. Motion passed unanimously and meeting was adjourned at 7:45 PM.
Respectfully Submitted,
Eleanor Rotsko
Recording Secretary
SPEHOA
MEETING MINUTES
SPEHOA JULY BOARD MEETING
Date: July 13, 2026
Time: 6:30 PM
Meeting called to order by: Pat Mirisola, President
IN ATTENDANCE
Pat Mirisola, Beth Kaplan, Rob Milbury, Deb Strazzere, Frank McClellan
APPROVAL OF MINUTES
Motion to accept June 8th monthly meeting minutes: Passed unanimously.
BUDGET
Treasurer’s Report
June expenses over budget due to:
o Lawn mowing
o Spring cleanup trailing into June
July expenses expected to be under budget due to:
o Every-other-week mowing schedule
Monthly dues income: $11,050
Reserves: Approximately $220,000, matching projections
Patton hourly rate increase: From $60 → $65/hr
Motion to accept Treasurer’s Report: Passed.
REPORTS
Committee reports
Architecture Committee
Diane Kaplan, Chairperson presented two homeowner requests
Two applications reviewed:
1. Susan Carlson & Raymond Michalowski
o Replace kitchen casement window (mechanism broken, no repair parts)
o Replace sliding glass door with same clear-glass model.
o Contractor: Samsung Home Services (Springvale, ME)
o Work includes siding removal/reinstallation, spray foam, trim replacement, etc.
o Board approval required and received.
2. Barry & Eileen Leibowitz
o Replace front walkway (10 x 4.5) using Cambridge Limestone Quarry pavers.
o Existing cracked concrete to be removed.
o Same footprint; cosmetic improvement
o Board approval required and received.
Bylaws Committee
No activity
Elections Committee
No activity
Finance Committee
No activity
Landscaping Committee
Report submitted by Clay Feeter and read by Diane Kaplan:
New volunteers: Diane Kaplan, Jane Brown, Peggy Bibeau, Ray Michalowski, Sue Bannister (Consultant)
Mowing reduced to every other week due to heat, low rainfall, and budget.
Wicked Green performed two lawn treatments (fertilization, weed control, grub prevention)
Additional weed spraying completed July 8 after homeowner concerns.
Roadside lawn damage from plowing remains an issue; Diane Kaplan volunteered to assess and will coordinate with Clay on next steps.
Social Committee
Deb Strazzere, Chairperson provided update:
Ice Cream Social: July 22 at 6 PM
Flyers delivered to Stiles and Orin Lane; sign-up sheet posted.
Sunshine Committee
July birthdays posted
Welcoming Committee
Pat Mirisola, Chairperson provided update:
20 Spring Pond Circle preparing for sale; realtor missed scheduled photo appointment.
Pat Mirisola will reach out to realtor to reschedule.
Website
Annual meeting minutes not yet posted; Pat will confirm with El if drafted.
Old Business
No update regarding Complaint from Jeff Hudgins
New Business
Homeowner asked about posting Wicked Green – weed control treatment dates if available
Posting on Community Center to request Volunteer for Secretary (Beth Kaplan, VP will take
minutes on an interim basis)
NEXT MEETING
Next meeting to be held on Monday, August 10, 2026
Motion to adjourn was made and passed unanimously.
Respectfully submitted,
Beth M Kaplan, Vice President
Thank you to all who have volunteered!
VOLUNTEER NEEDED
After ten years of dedicated service, El Rotsko, our Secretary, has resigned. We are in need of someone who will volunteer to take minutes at our monthly Board Meetings and complete the other duties for this position. If interested, please contact a member of the Board.
Pat Mirisola
Beth Kaplan
Deb Strazzere
Frank McClellan
Bob Milbury
Thank you!