Spring Pond Estates Homeowner's Association
Board Meeting Minutes
May 9, 2016
Sally LeMon, President, welcomed all board members and homeowners. Bob Mirisola was absent.
Secretaries Report
The Secretaries report had been submitted to all members previously. (see attached ) One correction was noted from the April minutes.
Gerry Rainforth made a motion to accept with noted corrections, seconded by Beth Kaplan
Passed 4-0.
Treasurers Report
Treasurers report was given by Anita Haskell. She gave the current monthly report, also the proposed 2016-2017 budgets. (See attached) Also, a draft (capital budget) projected from 2016-2023. After the By-laws committee met, it had been suggested that long-term planning be part of the Finance committee.
Motion to accept monthly treasurers report was made by Gerry Rainforth and seconded by Beth
Kaplan. Passed 4-0. Motion to accept proposed budget for 2016-2017 was made by Beth Kaplan and seconded by Gerry Rainforth, passed 4-0
Architecture Committee Report
Diane Kaplan, chairman presented a request from the Milbury's at 15 Ruch Lane for an awning with drop down mosquito net to be installed over their back patio. All the appropriate paperwork was submitted. This Committee approved this request and also the Board approved.
Landscaping Committee Report
Sue Bannister, chairman presented her monthly report (See attached). The accumulated sand and debris has been cleaned from the rocks and culverts. John Patten has suggested aerating and using seed and pellets to activate the growth of grass. The ground is cracked and extremely dry. (See attached) It would be important to know what chemicals are being used in each of the five steps of lawn care used by Mainly Grass.
A discussion was held regarding the side (Island) garden at 25 Spring Pond Circle. The homeowner was informed it is their responsibility to maintain this garden. If unable to do so, they may have the vegetation removed and put the garden back to grass at their expense.
Maintenance Committee Report
The first-aid kit has been attached to the wall in the Community Center. A carbon monoxide detector has been installed at the Community Center.
Social Committee Report
There will be a pot-luck "get together" on the Monday of Memorial Day weekend May 30 at the Community Center.
Plowing Committee Report
The garage door at 6 Spring Pond Circle has been replaced and John Patten's insurance company has sent verification of payment for this. A copy is in the file.
Election Committee Report
Jan Schlapak has sent out all ballots and results will be forthcoming.
Old Business
A letter will be sent to the homeowners at 16 Spring Pond Circle regarding the buffer zone issue. A copy of this letter is on file.
New Business
We need a volunteer to take over the Sunshine Club.
The next scheduled meeting will be held on Monday, June 13th to finalize issues for the annual meeting, June 14th.
Motion to adjourn was made by Ernie Wheeler.
Sincerely,
<signed>
Sally Hudgins, Secretary
Addendum to Minutes of May 9, 2016
The resident at 28 Spring Pond Circle, Diane Kaplan, would like to go on record that the arborvitae's behind her home need to be trimmed.
Landscaping will be looking into this.
