Spring Pond Estates Homeowners Association
Board Meeting
MAY 14, 2018
The monthly Board meeting was called to order by Gerry Rainforth, President. All members were present.
Secretary's report had previously been given to all members. Motion to accept March minutes with addendum was made by Nancy Winograd and seconded by Beth Kaplan. Passed 5-0.
Motion to accept April minutes was made by Beth Kaplan and seconded by Nancy Winograd. Passed 5-0 (reports on file).
Anita Haskell, Treasurer reviewed the monthly financial report and reviewed the 2018 end of year projected budget. We are currently $14,000.00 over budget.
The Board would like to have the “Winter/Spring” snow removal and clean up calculations included in the packet given out to all homeowners at the annual meeting in June. Motion to accept was made by Beth Kaplan and seconded by Frank McClellan. Passed 5-0 (all reports on file).
Architecture Committee
Beth Kaplan reported for Diane Kaplan, Chairman that the homeowners at 8 Spring Pond Circle requested a storage bin for their deck and also to use pavers for their grill. No paperwork was required.
By Laws/Covenants Committee
No activity.
Election Committee
Janice Schlapak has distributed the election ballots to the SPE Home Owners, Ballots will be tallied on Friday, May 25, 2018.
Landscaping Committee
Gerry Rainforth, Chairman met with John Patten on December 13, 2017 to discuss the best way to handle our overgrown bushes, trees and specifically the Arborvitae. (Report on file).
A motion was made by Janice Schlapak and seconded by Dolores Corradino request that the Board of Directors adopt the suggested strategy of trimming the Arborvitae every two years after reducing the height one to two feet.
The Landscaping Committee vote was unanimous to accept this proposal. (Report on file)
This report was presented and discussed at the May Board meeting and the Board vote was unanimous to accept this proposal.
Maintenance Committee
Lee Page, Chairman, and Gerry Rainforth met with RCH Paving and Libby-Scott Paving for bids regarding the areas that have been identified to be repaired. Bids are on file and the decision to hire Libby-Scott to complete this work in May.
The homeowners at 7 and 9 Ruch Lane have requested the Boards approval to seal these driveways at the owners' expense. Motion to approve this request was made by Beth Kaplan and seconded by Nancy Winograd. Passed 5-0 (requests on file)
Social Committee
Nancy Winograd, Chairman reported a “lunch” out was enjoyed recently with homeowners at the Holy Grail. Also, the Annual “pot-luck” Memorial Day get together will be held on Monday, May 28, 2018 at 6:30 pm.
New Business
There was extensive discussion on the importance of maintaining a quorum at the June 12th annual meeting. This is a legitimate concern in as much as any item on the agenda that is brought before the Board, including the budget, cannot be voted on and or passed without a proper quorum.
In an attempt to make the voting process more convenient to members of the Association, the Secretary is providing proxy ballots for those who are unable to attend the meeting in person .
Several members of the Board also offered their help in generating attendance by making phone calls reminding homeowners of the upcoming meeting.
Motion to adjourn was made by Beth Kaplan and seconded by Nancy Winograd.
Respectfully submitted,
<signed>
Sally Hudgins, Secretary and Eleanor Rotsko
