Spring Pond Estates Homeowners Association
Monthly Meeting
March 9, 2020
Mr. Jones presented a thorough and informative presentation regarding his concerns related to the improper usage of our pumping station located at the corner of Styles Lane and Spring Pond Circle.
He expressed the need for the Spring Pond Estates residents to be better informed about the consequences which are occurring due to the misuse of our sewer system. He stressed that efforts through informational presentations along with individual mailings from the York Sewer Department can be valuable guidelines towards rectifying this ongoing problem. Additional information related to this subject will be forthcoming.
President Gerry Rainforth called the meeting to order at 7:20 PM with all Board members in attendance.
Secretary's Report
Recording Secretary El Rotsko submitted an Addendum to the November 11, 2019 minutes clarifying an item under Old Business be corrected to reference Bluestone Estates instead of Bayberry Ridge. A motion was made to accept the minutes by Sally Hudgins, seconded by Sally LeMon. Motion passed unanimously (Addendum on file).
Treasurer's Report
Treasurer Joe Strazzere reviewed his treasurer’s reports covering the expenses incurred during the months of December, 2019 and January and February, 2020. A motion to accept the Treasurer Reports was made by Sally LeMon, seconded by Sally Hudgins. Motion passed unanimously (Detailed and Itemized Treasurer’s Reports on file for review).
By-Laws Committee
By-Laws & Covenants Committee Chairperson Sally Hudgins reported that the committee has held several meetings reviewing the By-Laws. Covenants will be scheduled for review next at which time the committee will seek legal advice to oversee any revisions and/or changes that may be recommended.
Landscaping Committee
Landscaping Committee Chairperson Sally LeMon noted that Spring clean-up will be starting soon and that she will be contacting Patten Lawn Care to schedule specific dates.
Maintenance Committee
Gerry Rainforth reported on behalf of Lee Page that a new filter had been installed at the Community Center. She noted a new energy efficient thermostat has also been installed at the center.
Plowing Committee
Plowing Committee Chairperson Jane Laughton noted the plowing season looks to be done. Sally Hudgins suggested researching what the cost would be to pretreat our roads prior to the beginning of the next plowing season.
Social Committee
Joe Strazzere commented on how successful our new monthly “Game Night” has been and that game notice dates will be posted at the Community Center on a regular basis.
New Business
Treasurer Strazzere reported that he anticipates several increases will be occurring in the near future that include Patten Lawn Care Services, Plowing Services, and Proscape Backflow Services. People’s Bank will be increasing their fee for paper statements, and the additional maintenance for servicing our pumping station could also be reflected in our sewer bills.
Treasurer Strazzere also noted there will be additional expenses relating to our Long-Range Plan to cover infrastructural repairs and maintenance within our community. Taking all of these issues into consideration, Treasurer Strazzere is recommending we consider increasing our Association Fee stating there has not been a fee increase since 2010. This increase would cover all the above-mentioned increases and most importantly, eliminate the need for a future assessment.
President Rainforth suggested we hold a pre-annual meeting to ensure that all residents have a better understanding of these actions and the legitimate need for this increase. In turn, a detailed explanation would be presented at our annual meeting and be put to a vote.
Also, under New Business Jane Laughton suggested the lights on our Spring Pond sign be replaced with Solar LED lighting. The longevity of this type of lighting would be cost efficient.
Lastly, there was a discussion regarding two members of our Association who are without garaging at their residence. A request was made that in the future, our plowing service clear snow from their vehicles in addition to the walkway and driveway. It was determined that for reasons of liability, each homeowner remains solely responsible to clear their own vehicles after a snow storm and a letter regarding this decision was forwarded to the homeowner from President Rainforth
Plowing Committee Chairperson Jane Laughton noted any issues pertaining to clearing driveways and walkways should be addressed to her directly and she would in turn notify Patten Plowing Service.
A motion was made to adjourn meeting by Sally Hudgins, seconded by Joe Strazzere. The meeting was adjourned at 8:00 PM.
Respectfully Submitted,
El Rotsko
Recording Secretary
SPEHOA
