Spring Pond Estates: September 2023

SPRING POND ESTATES HOMEOWNER’S ASSOCIATION

MONTHLY BOARD MEETING MINUTES

SEPTEMBER 11, 2023

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with all Officers and Board Members in attendance.

President Page reflected on this date, 9/11 and the twenty-two years that have passed since that monumental tragedy, remembering those we lost and reflecting on how privileged and fortunate we are today for our freedom.

RECORDING SECRETARY - Recording Secretary El Rotsko asked the Board if there were any corrections, revisions or additions to the August 14th minutes. Vice President Pat Mirisola made a motion to accept the minutes as written, seconded by Board Member Frank McClellan. Motion passed unanimously (Minutes on file for review).

TREASURER - Treasurer Joe Strazzere presented his report to the Board. He noted that, as a follow-up to Board Member Frank McClellan’s inquiry last month regarding our savings options, $90,000 from our Reserve Account was transferred into a new 12-month CD with an earning of 4.50% APY. He also stated we ended under budget for the month, having spent less on landscaping services. A motion was made by Board Member Joyce Bilodeau to accept the Treasurer’s Report, seconded by Board Member Dave Mulcahey. Motion passed unanimously (Treasurer’s Report on file for review).

ARCHITECTURE COMMITTEE - Vice President Pat Mirisola reported that two homeowners were in the process of replacing windows and addressed whether or not it was necessary for them to fill out forms through the Architecture Committee. After some discussion, it was determined that if it was just a glass replacement the forms would not be required, but if there were structural repairs such as replacing window frames and trim involved, then the filing process through the Committee would be needed.

BY-LAWS AND COVENANTS - Vice President Pat Mirisola noted Chairperson Beth Kaplan has scheduled the first By-Law Committee meeting for September 13th.

FINANCE COMMITTEE - Chairperson Joe Strazzere reported that the newly established Finance Committee met on August 15th. He reviewed numerous questions and suggestion he had received from the Committee Members. There was also some discussion as to what accomplishment goals would be in the future and that the Committee agreed to meet on an as needed basis rather than a regularly scheduled monthly meeting.

Chairperson Strazzere also read and distributed a copy of the By-Laws, specifically Section 6.2.5 which defines the role and responsibility of the Finance Committee emphasizing, as stated in the By-laws, the Committee will work under the jurisdiction of the SPEHOA Board of Directors.

LANDSCAPING - Chairperson Clay Feeter reported that Spring Pond Estates came through with just minor damages after the recent wind storm. He also reported that he had received an inquiry involving the need for maintenance of the personal garden located at 11 Spring Pond Circle. Vice President Mirisola noted that at the Welcoming Committee meeting the present renter had stated she would be unable to maintain the property herself and that in this particular instance it would be the owner’s responsibility. Chairperson Feeter said he would remind said owner of his obligation.

MAINTENANCE - Chairperson Lee Page re-addressed several issues from last month’s maintenance report. The Community Center repairs have all been completed. The hole at 3 Ruch Lane has been filled. The gutter repairs at several locations on Ruch Lane are still pending and the walkway flood light at 15-17 Spring Pond is in the process of being repaired (Detailed Maintenance Report on file for review).

SOCIAL - Treasurer Strazzere reported for Chairperson Deb Strazzere that the Labor Day Pot Luck Dinner was a resounding success and that the next community event will be the “Strazzere’s Italian Night”, scheduled for October 7th. Bring your appetite and perhaps a bottle of wine should you be so inclined!

WELCOMING COMMITTEE - Chairperson Pat Mirisola reminded the Board that homeowner’s who want to allow parties not affiliated with the SPEHOA to stay at their locations in their absence must first submit their request to the Welcoming Committee. Once their request is approved, the homeowner and tenant must sign the appropriate forms detailing the specific requirements regarding this transaction.

President Page made a motion to adjourn, seconded by Vice President Mirisola. Meeting adjourned at 7:35 PM.

Respectfully Submitted,

El Rotsko, SPEHOA

Recording Secretary

Spring Pond Estates

Pages

Thursday, September 28, 2023

Pasta Party is Cancelled

Sunday, September 24, 2023

Irrigation System Winterization

Wednesday, September 20, 2023

October JULIETs Luncheon

Thursday, September 14, 2023

September Board Meeting Minutes

Tuesday, September 5, 2023

September Board Meeting - Monday September 11, 6:30