SPRING POND ESTATES HOMEOWNERS ASSOCIATION
MONTHLY BOARD OF DIRECTORS MEETING - AUGUST 12, 2024
PRESIDENT - President Page called the meeting to order at 6:30 PM with Vice President Pat Mirisola absent. All other Board Members and Officers were in attendance. President Page took a moment to thank all those involved with landscaping, maintenance and cleaning for a job well done. Their individual efforts continue to help better serve our community.
RECORDING SECRETARY - The July minutes were reviewed and President Page made a motion to accept the minutes as written, seconded by Board Member Dave Mulcahey. Motion passed with minutes on file for review.
TREASURER - Treasurer Joe Strazzere reported expenses for the month of July ended over budget due to Patten Landscaping catching up on mulching and garden cleanup that would have normally been completed earlier in the season. Board Member Deb Strazzere made a motion to accept the Treasurer’s report, seconded by Frank McClellan. Motion passed with report on file for review.
ARCHITECTURE - President Page presented to the Board a request from 6 Spring Pond Circle to re-assign the drainage location to help divert water from flowing towards the front of the house. Recording Secretary noted the revised forms required for requesting architectural change by homeowners are now available and should be submitted to Diane Kaplan, Committee Chair for review and approval.
President Page also reported he would be changing the shutters at his residence along with resurfacing the front porch floor. Recording Secretary referenced Section 7-Architerctural Control in the Declaration & Covenants which states porch and patio flooring on lots are exempt from restrictions and that only the request for new shutters would have to be submitted to the Committee Chairperson for approval.
BY-LAWS AND COVENANTS - The By-Laws Committee met on July 15th along with President Page and Treasurer Strazzere to discuss the need for a revision in the By-Laws under Section 2.5-Insurance, to increase the presently listed $250 Insurance Deductible. After some discussion, it was determined that no action would be taken at this time.
FINANCE - Chairperson Strazzere reported that the Finance Committee met on July 29th and that he and Committee Member Bob Stewart were in attendance, with Committee Member Jane Nichols Bishop absent. He also noted that Board Member Dave Mulcahey is unable to be a member of the Finance Committee this year and that, per the By-Laws, one member of the Board is required to be part of the Committee. The Committee will leave it to the Board to decide what to do, if anything in his absence. There were several subjects discussed along with several suggestions from Committee Members. A complete and detailed report will be available on file for review.
LANDSCAPING - Chairperson Clay Feeter reported on the work performed by Lee Tree Service in several locations within the community. He noted seven homeowners had trees trimmed or removed and that he has not received the total invoice from them but believes it will end under budget of the previously allotted $4000.
LONG RANGE PLANNING - Chairperson Strazzere reported on the research Committee Member Bob Milbury had done regarding the new Fidium Fiber Optics Service presently being installed in our surrounding areas. He noted because wires and cables are underground within our complex, we will need specific installation requirements to comply with our Association rules and regulations and that more details will be reported back to the Board as they become available.
MAINTENANCE - Chairperson Lee Page reported on repairs and work that had been recently performed such as crack filling, nailing fascia, power washing, A/C Cleaning, CO2 Alarm, and cement and asphalt applications. He also expressed his and Board Member Deb Strazzere’s concern regarding the use of the Community Center bathroom facility by non-residents. It was determined that a notice be posted stating the restroom is a private facility in the hopes of deterring non-resident usage. There was also some additional discussion about taking further action if this request goes unheeded such as keeping the Community Center locked when not in use.
A detailed maintenance report is available on file for review.
SOCIAL - Chairperson Deb Strazzere reported on the always popular July 24th Ice Cream Social and the upcoming August 14th Juliet’s get together at Chapman’s Cottage. She also mentioned the upcoming events scheduled for September such as the Labor Day Potluck Dinner on September 2nd and the Community Center Coffee Hour on September 16th. A detailed list of all the upcoming events is posted at the Community Center and all SPEHO are welcome to attend.
NEW BUSINESS - Board Member Frank McClellan relayed a request from 18 Ruch Lane to address a tree issue concern. Landscaping Chair Clay Feeter noted he would contact the homeowner.
Board Member Frank McClellan made a motion to adjourn the meeting, seconded by President Lee Page. Meeting was adjourned at 7:35 PM.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
