SPRING POND ESTATES HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MONTHLY MEETING
JANUARY 13, 2025
PRESIDENT - President Lee Page called the meeting to order at 6:30 PM.
Dave Mulcahey was absent and Frank McClellan participated via mobile connection.
RECORDING SECRETARY - Vice President Mirisola made a motion to accept the December 9, 2024 Recording Secretary’s minutes as written, seconded by President Page. Motion passed with minutes on file for review.
TREASURER - Treasurer Joe Strazzere reported that due to the Patriot Act regulations, he and President Page were required to submit information regarding our HOA to M & T Bank. Shortly after completing these requirements, it was discovered that the local branch had failed to submit the completed forms to the bank headquarters which in turn triggered our account to be blocked. This bank error affected payments to several of our vendors. Treasurer Strazzere will be meeting with the Branch Manager to ensure that the bank has reached a satisfactory resolve concerning this matter.
He also noted that the expenses for December were over budget partially due to extended Patten Landscaping Services and an increase in our insurance premium coverage.
President Page made a motion to accept the Treasurer’s Report, seconded by Vice President Mirisola. Motion passed with detailed report on file for review.
LANDSCAPING - Chairperson Clay Feeter and President Page updated the Board
concerning a complaint that had been submitted to the Town of York Code Enforcement Officer regarding the buffer zone behind 16 Spring Pond Circle. It was determined by the Code Enforcement Officer that the buffer zone was in fact status quo and that no further action would be required by the HOA.
There was also some discussion about what necessary steps would need to be taken to help with improving the landscaping in front of the Community Center. It was suggested that perhaps requesting Sue Bannister’s landscaping expertise could help with initiating a plan.
MAINTENANCE - Chairperson Lee Page reported that the annual sprinkler
system inspection for the Community Center building will be completed in the near future.
PLOWING - There was some discussion about plowing issues on the Spring Pond Circle section of road in our complex. Due to the lack of sun in that area, the issue of ice build-up on the road was of concern to the homeowners located in that vicinity. It was suggested that Plowing Committee Chairperson Jane Laughton be made aware of these concerns and in turn contact Patten Plowing Service, perhaps suggesting lowering the blade level to help better clear the road after a storm as opposed to just covering the accumulated snow and ice with sand.
SOCIAL - Chairperson Deb Strazzere reported that the next Community Center Coffee Hour is scheduled for Monday, January 20th at 10:00 AM and to please sign the sign-up sheet if you’re planning to attend. She added there will also be Pre-Super Bowl party on Sunday, February 9th at 4:00 PM. Appetizers would be welcomed with a BYOB caveat.
SUNSHINE - Newly appointed Chairperson Paula Page made a motion to revise the format for acknowledging birthdays from sending individual cards to posting a notice at the Community Center listing birthdays occurring by the month. She noted that sympathy and get-well cards would still be distributed individually. President Page seconded the motion. Motion was unanimously passed.
OLD BUSINESS - President Page re-addressed the letter that was distributed to all SPE homeowners by Board Member Deb Strazzere from the Sewer Department regarding problems they were experiencing with the community pumping station. The Sewer Department noted that if the problems continue to occur, the Association would be charged for repairs. President Page noted that since SPE is not the only location that utilizes this pumping station, we should not be held solely responsible for the cost of repairs.
It was determined that there would be no action taken at this time regarding this matter, but that the Association would respond if the Sewer Department followed-through on implementing charges for repairs.
NEW BUSINESS - Vice President Mirisola noted she had received official clarification that residents of Spring Pond Estates are not required to purchase Flood Insurance and that there are no buildings located in a flood zone within our complex.
President Page made a motion to adjourn, seconded by Vice President Mirisola. Motion passed and meeting adjourned at 7:15 PM.
Respectfully Submitted,
El Rotsko, SPEHOA Recording Secretary
