Spring Pond Estates Homeowners Association
Monthly Meeting Minutes
August 10, 2020
PRESIDENT - President Sally LeMon called the meeting to order at 6:30 PM. All members of the Board were present.
RECORDING SECRETARY - Recording Secretary El Rotsko asked if there were any questions and/or revisions regarding the July Meeting Minutes. A motion to accept the minutes was made by Vice President Sally Hudgins, seconded by Treasurer Joe Strazzere. Motion passed unanimously. (Minutes on File)
TREASURER - Treasurer Strazzere presented his July report noting we ended the month over budget due to the immediate need for replacement of the outdated fire sprinkler system located in our Community Center. Assuming we do not encounter any other unforeseen expenses, he was confident we would be back on track for the month of August.
Treasurer Strazzere also reported he has paid D F. Richard our propane heating expense in advance totaling $2400. This prepay format allows us to receive a $0.10 discount per gallon. The homeowners residing above the Community Center will be responsible for each paying $800 to cover their portion of the building’s total heating cost. Treasurer Strazzere also noted we utilized this prepay option last year and that it had worked out well. Motion made by Sally Hudgins to accept the Treasurer’s report, seconded by El Rotsko. Motion passed. (Itemized Treasurer’s Report on File)
LANDSCAPING - Chairperson Sally LeMon reported that the ground maintenance has been completed by Patten Landscaping which involved extensive pruning and the removal of tree branches from behind 11 Ruch Lane. She also noted that Mainely Grass is in the process of performing the seasonal four step lawn care maintenance program.
MAINTENANCE - Chairperson Lee Page reported on the research he had thus far completed regarding several sealcoating services that could be performed on our roads and driveways. Since he was still in the process of reviewing additional options, President Sally LeMon suggested the Board table this item until the next meeting.
Chairperson Lee Page also reported on several repairs that had been completed including the street light on Styles Lane, the Spring Pond Estates sign lights and the motion sensor lights at the Community Center.
Lastly, Chairperson Page reported that he had received a request to remove a post from the porch located at 15 Spring Pond Circle. After some discussion, the Board determined the need for further information on this matter and also that a written request should be submitted to the Board from the homeowner prior to the September meeting (Detailed Maintenance Report on File)
OLD BUSINESS - Vice President Sally Hudgins conveyed her concerns about the lack of response from a portion of our Association members after posting a notice in July at the Community Center stating it is the responsibility of each individual homeowner to comply with our By-Laws. The specific by-law in question states that a copy of a Declaration of Home Owners insurance proof of coverage should be submitted annually as soon as their policy has been renewed. The notice also stated the deadline for complying with this request would be at the end of August and that following the deadline, a letter will be distributed to the homeowners who have failed to respond.
NEW BUSINESS - President Sally LeMon noted the Guidelines for usage of the Spring Pond Estates Community Center were recently updated and have been posted on the bulletin board at the Community Center.
A motion to adjourn was made by El Rotsko, seconded by Joe Strazzere. Meeting was adjourned at 7:15 P.M.
Respectfully Submitted,
El Rotsko
Recording Secretary
SPEHOA
