SPRING POND ESTATES HOMEOWNERS ASSOCIATION
MONTHLY BOARD MEETING - MAY 13, 2024
PRESIDENT - President Page called the meeting to order at 6:32 PM. Board Member Frank McClellan attended via Facetime with all other Board Members in attendance.
President Page reported on several upcoming meetings scheduled for both May and June with the first order of business being the SPE By-Laws and Covenants. He noted that after a review of the changes and revisions, Attorney Mark Lawrence has presented his recommendations to the Board.
Vice President Pat Mirisola read Attorney Lawrence’s memo and it was determined that two meetings should be scheduled for Thursday, May 23rd @ 2:00 PM and again on Wednesday, May 29th @ 10:00 AM. The purpose of these meetings is to allow all Association Members the opportunity to review these changes prior to casting their votes at the June 11th Annual Meeting.
The revised 2024 By-Laws and the 2009 By-Laws will be projected on a screen at the Community Center which will highlight comparisons between the former and the new By-Laws. President Page empathized the importance of attending one or both of these meetings as it would allow all SPE Association Members the opportunity to have their voice be heard.
The second order of business was in reference to a request that had been made from the Finance Committee Members to submit a financial review at the June 11th Annual Meeting. Finance Committee Chairperson Joe Strazzere had previously reported that there were no volunteers available to perform the review. It had also been reported that utilizing a certified auditor would be an extraordinary and unnecessary expense for our Association Members at this juncture in time.
Since there were no volunteers available to perform the review, President Page appointed an in-house committee to compile the financial review consisting of himself, and Board Members Joyce Bilodeau, Frank McClellan and Dave Mulcahey. The Committee will also include Finance Committee Chairperson Joe Strazzere.
It was also determined that the meeting date will be scheduled shortly after Memorial Day.
RECORDING SECRETARY - Vice President Pat Mirisola made a motion to accept the April minutes as written, seconded by Board Member Joyce Bilodeau. Motion passed unanimously (Minutes on file for review).
TREASURER - Treasurer Joe Strazzere reported we ended under budget once again but noted he expects expenses to be over budget for May. President Strazzere also distributed as 2024/2025 Budget Summary for the Board’s review. President Page made a motion to accept the Treasurer’s Report, seconded by Frank McClellan, motion passed unanimously (Detailed Treasurer’s Report on file for review).
ARCHITECTURE - Two requests were submitted for the installation of a generator at 15 Ruch Lane and 8 Spring Pond Circle. President Page made a motion to accept the request for 15 Ruch Lane, seconded by Dave Mulcahey. Motion passed. President Page requested additional paperwork for 8 Spring Pond Circle prior to final approval.
BY-LAWS AND COVENANTS - As detailed in President Page’s opening remarks, two meetings have been scheduled for Associations Members to review revisions and updates prior to the June 11th Annual Meeting. The By-Laws Committee will also be meeting to review these changes.
ELECTION - Co-Chairperson El Rotsko reported that the election ballots have been distributed to all Association Members. Ballots must be returned by May 22nd and will be counted on May 24th. Election results will be posted at the Community Center.
FINANCE - Chairperson Joe Strazzere addressed the Board regarding the annual budget. After some discussion it was determined that the Monthly Association Fee be increased an additional $20.00 per month bringing the total fee to $270.00 per month. President Page made a motion to accept the increase, seconded by Board Member Joyce Bilodeau. Motion passed unanimously.
LANDSCAPING - Chairperson Clay Feeter reported he has been in contact with Chase Tree Service and that the priority locations have been determined. President Page and Chairperson Feeter both discussed their concerns for unwarranted landscaping services performed and that they have both contacted Patten Landscaping on this matter and are awaiting his response.
MAINTENANCE - Chairperson Leee Page expressed his concern with getting contrators to show up and fix the recent storm damage at several lots. He will continue to follow up with them or seek others to do the work. Next big project will be to complete crack sealing in the summer. It has been 5 years since last crack sealing.
SOCIAL - Chairperson Deb Strazzere reported, with the busy Summer season upon us, our monthly coffee hour will be suspended until September. She also suggested planning a “Beach Night” for pitch and putt or possibly a game of bocce around the low tides in August. Luncheons will also be on the upcoming agenda.
WELCOMING COMMITTEE - Chairperson Pat Mirisola reported the Committee will be meeting with our new neighbors Molly and Ken Hinchey on Saturday, May 18th and they will be joining our community on June 19th.
NEW BUSINESS - The question was raised as to whether or not Association Members would need to get the approval of the Association prior to considering the installation of Fidium Fiber Internet at their residence. All members of the Board were in agreement that a pre-approval would be required.
There was also some discussion as to whether or not it would be possible to have a designated area for pet owners and their pets relative to “nature’s calling”. It was suggested that a non-residential area, meaning a reasonable distance from homeowner’s individual lawns, could be an alternative compromise.
President Page made a motion to adjourn at 8:25 PM, seconded by VP Pat Mirisola. Motion passed.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
