SPRING POND ESTATES HOMEOWNERS ASSOCIATION
MONTHLY BOARD MEETING MINUTES - APRIL 8, 2024
PRESIDENT - President Lee Page began his opening remarks at 6:30 PM noting Frank McClellan would be participating via facetime (and mobile connections). All other Board Members were in attendance. President Page reported that he had submitted to SPEHOA Attorney Mark Lawrence the By-Laws and Covenants Revisions for his review and recommendations and that we are presently awaiting his response. Considering the limited time frame left to present these changes to SPE homeowners for their review, prior to the Annual meeting in June, President Page emphasized the need for an expedited response from Attorney Lawrence regarding this matter.
President Page expressed his gratitude for the ongoing efforts of Vice President Pat Mirisola in maintaining accurate and impeccable records pertaining to updating our By-Laws and Covenants revisions. He also thanked Social Committee Chairperson Deb Strazzere and her committee for their efforts in promoting a positive and meaningful connection amongst our Spring Pond Estates Community.
President Page reported that the internet has been installed at the Community Center stating this Wi-Fi service will be important in processing changes and providing finalized copies of the By-Laws and Covenants for distribution at the Annual Meeting in June. It will assist the Treasurer, Recording Secretary and other various committee members with performing their services for the SPE Community and usage of this internet connection is also available to all Association Members.
President Page noted that the original vote of the Board to install Wi-Fi had been taken via e-mail and phone and that an official vote still needed to be taken and recorded in the minutes. President Page made the motion to accept the internet service installation at the Community Center at a fee of $54.99 per month, seconded by Board Member Joyce Bilodeau. Motion passed unanimously.
RECORDING SECRETARY - Recording Secretary El Rotsko noted that an addendum to install Wi-Fi at the Community Center had been distributed to the Board and will be included in with the March 11, 2024 Minutes. President Page made a motion to accept the minutes as written, seconded by Vice President Mirisola. Motion passed unanimously (Minutes on file for review).
TREASURER - Treasurer Strazzere reported the March expenses were far under budget. One reason being we have not as yet received an expected annual contract for fertilizer and weed control applications.
He also anticipated that April expenses will be under budget as well.
Treasurer Strazzere reiterated his request that all Board Members and Committee Chairs forward him estimates for increases including any additional expenses they would like to be included in the budget.
President Page made a motion to accept the Treasurer’s Report, seconded by Board Member Dave Mulcahey. Motion passed unanimously (Detailed Treasurer’s Report on file for review).
ARCHITECTURE COMMITTEE - Board Member Dave Mulcahey reported to the Board his plan to begin interior renovations at his residence and asked for clarification as to whether or not this work needed to be approved by the Architecture Committee, specifically pertaining to kitchen air venting installation. It was determined that the vent exhaust should have an exterior outlet but did not need the Committee’s approval to complete the project.
BY-LAWS & COVENANTS - The Board conducted a lengthy discussion pertaining to the most efficient and comprehensive process on how to inform our Association members about the submitted changes and revisions to our By-Laws and Covenants for their review, prior to the Annual Meeting. Although further discussion on this matter will be required, the Board was in agreement that the format needs to be in place as soon as possible.
ELECTION - Co-Chairperson El Rotsko reported that nominations are now open to members who would like to serve on the Board of Directors and that there will be two positions available. Notice of these vacancies will be distributed to all association members. Letters of intent must be received on or before Wednesday, April 17 and can be forwarded to Pamela Milbury @ 15 Ruch Lane. Ballots will be distributed on Wednesday, May 1st and must returned by Wednesday, May 22nd. Ballots will be counted on May 24th.
FINANCE COMMITTEE - Chairperson Joe Strazzere reported that, at this writing, we have no volunteers to conduct an internal audit/internal review of our financial statements.
LANDSCAPING - Chairperson Clay Feeter and Committee Member Bob Mirisola reported on the status of tree maintenance for the SPE community. After some discussion it was determined that the Board would approve up to a $4000 expense to cover this service. A motion was made by President Page, seconded by Board Member Joyce Bilodeau to accept. Motion passed unanimously. Chairperson Feeter noted he would request from Chase Tree Service an itemized bill detailing this project.
MAINTENANCE - Chairperson Lee Page reported on numerous issues related to storm damage within our community. He has been in contact with handyman Mark Vohnoutka as far as costs and scheduling.
A full detailed maintenance report is on file for review.
SOCIAL COMMITTEE - Chairperson Deb Strazzere reported that a luncheon at Forgarty’s Restaurant has been rescheduled to Friday, April 12th. She also stated, due to popular demand, the next coffee hour gatherings at the Community Center have been scheduled for Monday, April 15th and Monday, May 13th both at 10:00 AM.
WELCOMING COMMITTEE - Chairperson Pat Mirisola reported that 16 Spring Pond Circle is for sale.
Motion to adjourn meeting was made by Vice President Pat Mirisola, seconded by Board Member Joyce Bilodeau. Motion passed. Meeting adjourned at 8:10 PM.
Respectfully submitted,
El Rotsko
Recording Secretary, SPEHOA
