SPRING POND ESTATES HOMEOWNERS ASSOCIATION
MARCH 11, 2024 MONTHLY MEETING
PRESIDENT - Vice President Pat Mirisola presided over the meeting in the absence President Lee Page. President Page and Board Member Frank McClellan participated via mobile connections. Board Member Joyce Bilodeau was absent with Board Member Dave Mulcahey in attendance.
RECORDING SECRETARY - Board Member Frank McClellan made a motion to accept the February minutes as written, seconded by Board Member Dave Mulcahey. Motion passed unanimously with minutes on filefor review.
TREASURER - Treasurer Joe Strazzere reported that our expenses for February were slightly over budget and that, due to low snow removal costs in February, he anticipated our March expenses will end well under budget. He also noted that the remainder of the chimney cap project located at 24 Spring Pond Circle had been paid out of our reserve account per the Board’s approval.
A motion to accept the Treasurer’s report was made by President Page, seconded by Board Member Dave Mulcahey. Motion passed unanimously with a detailed Treasurer’s report on file for review.
BY-LAWS & COVENANTS - Vice President Mirisola presented to the Board President Page’s review of the revised By-Laws. Vice President Mirisola stated the timeline to complete the proper guidelines regarding changes in the By-Laws is limited and that there are still several steps to be completed. Treasurer Strazzere noted if the process could not be completed in time for the annual meeting in June a special meeting could be called after that date if deemed necessary.
After some discussion it was determined that the Board of Directors meet on Monday, March 25th at 6:30 PM to review the draft Declarations of Covenants, Conditions and Restrictions of Spring Pond Estates.
ELECTION - The Election Committee is scheduled to meet this week in preparation for the upcoming 2024 election. There are two positions available on the Board of Directors and Association member’s participation would be greatly appreciated. There will be more details and postings to follow in the near future.
FINANCE COMMITTEE - Per the Board’s request, Chairperson Strazzere reached out to the HOA’s Attorney Mark Lawrence regarding his recommendation for a CPA to oversee an audit of our Association. It was established that the cost of an audit would run somewhere between $5000 and $7500 and are generally done as a requirement. It was also noted that unwarranted audits are very rarely prepared.
Chairperson Strazzere presented a detailed report to the Board regarding several responses and suggestions presented to him by members of the Finance Committee on how to proceed. President Page reminded the Board that Committee Member Joe Krasowski had previously performed a financial review of the Association. In keeping with maintaining a reasonable level of expense, he suggested having Joe administer another review and asked Chairperson Strazzere to see if he would be willing to perform this service again for the Association.
The Committee also requested that all Board Members and Committee Chairs submit to the Treasurer their estimates and any additional expenses they would like to be included in their budget as input to the budgeting process.
LANDSCAPING - Committee Member Bob Mirisola reported for Chairperson Clay Feeter on two estimates the committee received from Tom Chase and Lee Tree Service related to the completion of tree service maintenance at various locations within our complex. After some discussion it was decided that the committee members would perform a walk-thru in order to determine which locations should to be prioritized as most in need of immediate attention.
MAINTENANCE - Chairperson Lee Page reported that new chimney and roof cap has been installed at 24 Spring Pond Circle on February 9th.
SOCIAL - Chairperson Deb Strazzere reported that the previous coffee hour held at the Community Center was a great success and that another gathering has been scheduled for Monday, March 18th @ 10:00 AM.
She also reported that a Jack & Jill luncheon has been scheduled for Friday, April 5th. Further details have been posted at the Community Center.
OLD BUSINESS - Vice President Mirisola reported on several estimates she received regarding the installation of WI-FI at the Community Center.
Vice President Mirisola made a motion to adjourn, seconded by Board Member Dave Mulcahey. Motion passed unanimously. Meeting was adjourned at 7:40 PM.
Respectfully Submitted
El Rotsko
Recording Secretary, SPEHOA
