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Tuesday, November 10, 2026
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October Meeting Minutes
IN ATTENDANCE
Pat Mirisola, Beth Kaplan, Deb Strazzere, Frank McClellan
SECRETARY’S REPORT
Motion to accept September 14th monthly meeting minutes: Passed unanimously.
BUDGET
Treasurer’s Report (Copies of full report available in CC)
Sept expenses were under budget
Reserves continue to grow as planned.
Monthly dues income: $11,050
Transferred the budgeted $3,067 to our Reserve Account
Reserves: As of September- $229,465.65
Motion to accept Treasurer’s Report: Passed
COMMITTEE REPORTS
Architecture Committee – No Activity
Bylaws Committee - No activity
Elections Committee - No activity
Finance Committee – No activity
Landscaping Committee (Full report on file in CC)
Report submitted by Diane Kaplan, Chairperson:
Patten Mowing
October 14th & Oct 27th
Mowing Invoice for Oct = $3,311.30
Pruning & Trimming Oct
Forsythia, Viburnum and Shrubs around utility boxes – Oct 15th & 16th
Dogwood on SPC next to large utility (water/sewer)
Weeping Cherry Tree between 6 & 8 SPC (Hylka & Rotsko respectively)
The three Maple Trees along the driveway at the Community Center
Pruning & Trimming Invoice for Oct = $1,403.10
Wicked Green – Lawn Treatment
Wicked Green – Oct 23rd
Fertilization & Weed Control 5 (final of the season). Notes: Granular slow-release fertilizer providing nutrients needed to strengthen roots. Will help the lawn build immunity against winter stress and fuel healthy, quick green-up in spring.
Invoice for Oct = $429.00
Long-Range Planning
Report submitted by Joe Strazzere, Chairperson
Recommendations for the Board:
Projects to be Deferred for at least one year:
First Phase of roads, driveways and parking
Retaining wall repairs
Extend downspouts underground as needed
Lighting, sign, mailbox replacements (may consider painting if needed)
Community Center A/C replacement
Projects to be Undertaken next year and funded by reserves:
Irrigation expansion if needed
Lawn reconstruction
Improve drainage around houses as needed (ongoing)
Community Center A/C rusted filter replacement
Recommend that a new Reserve Study NOT be funded and performed next fiscal year. Joe contacted Criterium Engineers, they indicated it would cost $5,850 for a new study
Maintenance
Report submitted by Lee Page, Chairperson
Patten Grounds – Installed a pipe in a drainage ditch to collect rainwater runoff from roof gutters at 22 & 24 SPC which exits into the culvert along the street.
Quality Insulation of Portsmouth scheduled on 10/16 to install a new gutter on the front porch of 24 SPC which will exit directly into the new pipe.
Trying to find a roofer to install heat tapes on roofs at 15 & 19 Ruch Lane
Will contact D.F. Richard to schedule a CC furnace cleaning in Nov
Social Committee
Deb Strazzere, Chairperson provided update:
Next event: Soup Dinner – Cancelled due to low sign-up
Sunshine Committee
October birthdays posted
Welcoming Committee – No activity
Website – No activity
Next meeting
Next meeting to be held on Monday, November 9, 2026
Motion to adjourn was made and passed unanimously.
Sunday, November 8, 2026
Sunday, November 1, 2026
Monday, October 26, 2026
Board Meeting, Monday November 9th, 6:30
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, November 9, 2026 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Thursday, October 22, 2026
Wednesday, October 14, 2026
Tuesday, October 6, 2026
Monday, October 5, 2026
Wednesday, September 30, 2026
It's a Pasta Party!
Pasta Party!
Deb and Joe Strazzere would like to invite you to a pasta party.
We'll supply the pasta, along with our own homemade sauce, meatballs, and sausages. You bring whatever beverage you would like.
When: Saturday, October 10th, 5:00
Where: The Community Center
BYOB
Please sign the list inside the Community Center so we can get an accurate headcount and make sure we have enough for everyone.
Irrigation System Winterization on October 8th and 9th
Rainmaker will be winterizing the irrigation systems on
Thursday October 8th
and
Friday, October 9th
Please make sure your irrigation system water is shut off and the system is accessible to the workers by the 8th.
If you need your system shut on October 9th, please contact Michelle at Rainmaker directly.
The Landscaping Committee
October Board Meeting - Monday, October 12, 6:30pm
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, October 12, 2026 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Saturday, September 26, 2026
Soup Dinner has been Canceled
Just a heads up that the Soup Dinner planned for Sunday has been canceled.
Not enough people signed up to attend.
The Social Committee
Monday, September 21, 2026
September Meeting Minutes
SPEHOA September Board Meeting
September 14, 2026
6:30 PM
Pat Mirisola, President
Pat Mirisola, Beth Kaplan, Rob Milbury, Deb Strazzere, Frank McClellan
Secretary’s Report
- Motion to accept August 10th monthly meeting minutes: Passed unanimously.
Treasurer’s Report (Copies of full report available in CC)
- August expenses remained under budget; September is projected to remain under budget as well.
- Reserves continue to grow as planned.
- A motion to accept the treasurer’s report was made, seconded, and passed.
- Monthly dues income: $11,050
- Transferred the budgeted $3,067 to our Reserve Account
- Reserves: As of August 31- $226,365.63
- Motion to accept Treasurer’s Report: Passed
Architecture Committee – No Activity
No new requests
Bylaws Committee - No activity
Elections Committee - No activity
Finance Committee (Full Report on file in CC)
- Initial meeting held on August 13 with full attendance
- Committee reviewed its charter and discussed its role in next year’s budget cycle
- Discussed committee members’ desire to hear about project plans from the Long Ranger Planning Co
- Quarterly meeting schedule established; next meeting set for November 12 at 6:00 PM
Landscaping Committee (Full report on file in CC)
- Report submitted by Diane Kaplan, Chairperson:
- Patten Mowing
- Reseeding and pelleting postponed due to poor turf conditions and past failures
- August 4th & 18th
- Total Invoice for August = $2,481.05
- Wicked Green – Lawn Treatment
- Diane Kaplan will meet with Don Barry to evaluate spring improvements
- On August 18th they performed the following:
- Vegetation Control 3 (Technician’s Note: I avoided some flowering weeds to be mindful of bees, but most of the weeds look like they dying on their own).
- On September 9th they performed:
- Fall Limestone (Technician’s Note: Calcium based limestone was applied, this will help maintain current soil pH levels).
- Fertilization & Weed Control 4 (Technician’s Note: Made sure to spray any noticeable weeds. At this point of year where crabgrass is starting to die off on its own).
- Total Invoice = $858.00
- Rainmaker – Irrigation
- Spoke with Michelle to transfer Hydrawise Common Area monitoring from previous landscaping chair to current one
- SPE has 12 zones total and runs on even days on the calendar.
- Schedule adjusted from 2:00–8:00 AM to 12:00–6:00 AM to comply with town water restrictions.
- Tree Pruning Requests
- Trees at 8 Spring Pond Circle and 15 Rush Lane were inspected.
- Both trees show neglect, improper past pruning, overgrowth, and loose/diseased branches.
- Diane Kaplan will obtain bids and present recommendations.
Long-Range Committee (Full report on file in CC)
- Meeting held on August 20, 2026
- Noted there are no long-range projects scheduled for the current fiscal year
- Reviewed planned projects for next FY, per the current Reserve Study (First phase of roads, driveways, and parking, Irrigation expansion, Lawn reconstruction, Retaining walls repairs, Improve drainage around houses as needed, Extend downspouts underground as needed, Lighting, sign, mailboxes, Community center A/C condenser replacement, and Reserve Study)
- Internal Project Leads
- Beth Kaplan volunteered to lead several projects
- Ray Michalowski volunteered to lead landscaping project since he’s a current member of the committee
- Discussed if a Reserve Study be funded and performed next fiscal year since it’s been 5 years since the last one (Joe contacted Criterium Engineers about the cost, will be ≤ $6K
Next meeting Thurs, 9/24 @ 6pm in CC
Maintenance Committee
- Report Submitted by Lee Page
- Gutters & Siding
- New gutters installed at 24 & 26 SPC and 3 Rush Lane
- Siding damage at 24 Spring Pond Circle repaired for approx. $600.
- Rosen property requested front porch gutter installation (estimated $500).
- Drainage & Runoff Pipe Project
- Proposal to address flooding between Lewis and Rosen homes.
- Patton quoted $1,920 for pipe installation; total project cost approx. $2,500.
- Board unanimously approved the $2,500 expenditure.
- Porch Painting & Asphalt Repairs
- Porch repainting deferred until spring.
- Asphalt crack sealing planned using filler and a newly purchased torch.
- Zach Chambers, Berwick Handyman reattached storm loosened siding a 12 SPC & 9 Ruch
Social Committee
Deb Strazzere, Chairperson provided update:
- Labor Day potluck had 14–15 attendees.
- Next event: Soup Dinner on September 27 at 5:30 PM.
Sunshine Committee
- September birthdays posted
Welcoming Committee
Pat Mirisola, Chairperson provided update:
- Realtor for 20 SPC informed of buyer requirements
- Final paperwork completed with Rise Rosen
- Emergency contact list will be created and attached to homeowner notices.
Website
- Notice of Lawn treatments is being posted to the website
Homeowner Input
- Dryer Vent Cleaning & Fire Safety
- Residents encouraged to schedule dryer vent cleaning; K & M services cost $175 per home.
- Roof Moss & Tree Health
- Moss buildup noted on shaded roofs; hoseattached spray treatments discussed
- A previously trimmed tree continues to decline; treatment vs. removal to be evaluated in spring
Next meeting to be held on Monday, October 12, 2026
Motion to adjourn was made and passed unanimously.
Sunday, September 13, 2026
Spring Pond Soup Dinner!
Spring Pond Soup Dinner
Something warm, new and fun!
The Social Committee will be making five different delicious, comforting soups for you to sample.
We'll even have containers to bring home some of your favorite!
You can bring some dessert nibbles if you like.
Bring your own beverages.
Sunday, September 27, 5:30pm
Sign-up sheet inside the Community Center
Text Deb if you have any questions at (978) 866-2086
Tuesday, September 8, 2026
Limestone Application, Fertilization, Weed Control - Wednesday, Sept 9
Our next visit is right around the corner....
We are so glad that you have chosen to use Wicked Green! We appreciate your business.
On September 9, 2026, you are scheduled for the following services...
- Fall Limestone Application
- Fertilization & Weed Control 4
August Board Meeting Minutes
Pat Mirisola, Beth Kaplan, Rob Milbury, Deb Strazzere, Frank McClellan
Secretary’s Report
⦁ Motion to accept July 13th monthly meeting minutes: Passed unanimously.
Treasurer’s Report
⦁ July expenses remained on budget due to: Every-other-week Lawn mowing
⦁ August expenses are expected to be under budget based on bills received so far
⦁ Monthly dues income: $11,050
⦁ Transferred the budgeted $3,067 to our Reserve Account
⦁ Reserves: As of July 31- $222,803.74
⦁ Motion to accept Treasurer’s Report: Passed
Architecture Committee
No new requests
Bylaws Committee
⦁ No activity
Elections Committee
⦁ No activity
Finance Committee
⦁ First committee meeting scheduled to be held on August 13th
Landscaping Committee
Report submitted by Diane Kaplan, Chairperson:
⦁ Mowing
⦁ July 6th & 21st
⦁ Property Maintenance: Edge grass garden areas at 15 and 17 Spring Pond Circle
⦁ Total Invoice for July = $2,465.45
⦁ Wicked Green
⦁ On July 8th they performed extra treatment as requested by two homeowners:
⦁ Fertilization & Weed Control 3 (Technician’s Note:
Today we came by to spray any non-flowering weeds. Per the notes in your profile, I did not use weed control on any flowering weeds to protect the pollinators).
⦁ On July 29th they performed:
⦁ Fertilization & Weed Control 3 (Technician’s Note: Today I came by to treat all lawn areas for health and color without straight fertilizer. I did not spray any flowering weeds during this application but made sure to spray weeds such as crabgrass and nuts edge, focusing on the edges of the roadways and driveways).
⦁ Total Invoice = $429.00
⦁ Debris Removal
⦁ A large branch was cleared from 12 Ruch Lane by Diane Kaplan and taken away by Patten (no charge)
⦁ Board decided that future small debris removal will be handled by mowing crew as a minor task to avoid additional charges
Maintenance Committee
Report Submitted by Lee Page
⦁ Maintenance Committee selected Quality Insulation of Portsmouth to replace existing leaking gutters with new 6 inch gutters scheduled to be install on 18th of Aug.
⦁ Zach Chambers, Berwick Handyman, reattached storm loosened siding at 12 SPC and 9 Ruch Lane.
Social Committee
Deb Strazzere, Chairperson provided update:
⦁ Luncheon: Green Leaves Chinese on August 14
⦁ Cancellation of August 16th cruise due to low signup
⦁ Community Potluck: Labor Day, Sept 7
⦁ New “Soup Night”: Scheduled for Sept 27
Sunshine Committee
⦁ August birthdays posted
Welcoming Committee
Pat Mirisola, Chairperson provided update:
⦁ 20 Spring Pond Circle preparing for sale; noting that while the unit requires clearance work, the family expressed a desire for a fast sale
Website
⦁ Notice of Lawn treatments is being posted to the website
Old Business
⦁ Discussion of Secretary responsibilities. Interim Secretary Beth Kaplan agreed to continue as Secretary
⦁ Board agreed to distribute other secretaries’ responsibilities amongst each other
New Business
⦁ Lawn Treatment Care: Members expressed dissatisfaction with the speed at which lawn treatment workers operate, noting that the fertilizer application is inconsistent and frequently miss key areas. Diane Kaplan will contact Wicked Green to discuss
⦁ Bylaws and Covenants (55+ Rule): The board discussed whether to issue a formal reminder to homeowners regarding the 55-and-older covenant and the process for requesting exceptions, considering the potential need to maintain an official record. They clarified that “exceptions” are board-approved, case-by-case decisions typically intended for short-term situations like house sitting, and not a blanket policy.
⦁ Siding and Gutter Maintenance: The maintenance committee selected Quality Insulation to repair siding and replace leaking downspouts and gutters at several units for a total of $2,655, noting this was the most cost-effective option. The board discussed the need for landscape crews to be more careful with trimmers, as damage to siding and downspouts is an ongoing issue; they acknowledged that the current crew, led by Gary, has been performing well and will be reminded to use caution.
⦁ Fire Protection Systems: The board evaluated a proposal for a $700 hydrostatic test and the purchase of $130 gauges based on commercial building standards. They concluded the building is not a commercial property and that the current maintenance schedule is sufficient, rejecting the unnecessary commercial-grade testing services.
⦁ Ice Melt Wires: The board discussed installing ice melt wires on specific units experiencing ice damming problems and plans to solicit estimates to address this issue before the upcoming winter.
⦁ Trash and Bulk Pickup: It was reported that the Town of York and the waste contractor Casella renewed their contract as of July 1, 2026, eliminating bulk pickup items like furniture and metal. Homeowners are now responsible for arranging their own removal services, as the town only collects day-to-day waste
Next meeting to be held on Monday, September 14, 2026
⦁ Motion to adjourn was made and passed unanimously.
Tuesday, September 1, 2026
Labor Day Potluck
Spring Pond Labor Day Potluck
Bring an Appetizer, Main Course, or Dessert
Bring your own beverages
Date: Monday, September 7
Time: 6:00
Location: The Community Center
Sign-up sheet inside the Community Center
Text Deb if you have any quesions at (978) 866-2086
September Board Meeting - Monday September 14 at 6:30pm
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, September 14, 2026 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input