October Board Meeting Minutes

Spring Pond Estates Homeowners Association

Monthly Board Meeting

October 10, 2016

The monthly Board meeting was called to order by Sally LeMon, President.
All Board members were present with the exception of Sally Hudgins.

Secretaries report had previously been given to all Board members for their review. (Report is on file) Sally LeMon would like to make an addition to that report. It should be noted here, that the insurance company has submitted a credit of $205.00. This was because it had been determined that the sprinkler system in the Community Center was indeed in working order. Motion to accept this report with the addition was made by Beth Kaplan and seconded by Ernie Wheeler.

Passed 5-0

Treasurers report was presented by Anita Haskell, Treasurer. (Report on file) Motion to accept was made by Jane Laughton and seconded by Beth Kaplan.

Passed 5-0

Architecture Committee
A request has been made by the residents of 15 Ruch Lane to install two privacy fences abutting their home. This request was approved by the architectural committee. No action taken by the Board at this time.

Landscaping Committee
Gerry Rainforth, chairman reported mowing will be done every other week until fall clean-up. She also requested that the homeowner at 24 Spring Pond Circle be allowed to lay ground cover over a portion of common property behind the home. Motion to give approval was made by Jane Laughton and seconded by Beth Kaplan.

Passed 5-0

Proscape will come October 11 to shut off the water.

Landscaping report is on file.

Social Committee
The trip to Oxford Casino has been rescheduled for October 25th.

Plowing Committee
Jane Laughton has talked with John Patten and met with Sally Hudgins, the previous chairman, to discuss plowing procedures and issues.

Old Business
Beth Kaplan reported that Red Tail Carpentry will start work on the Community Center project on October 24, 2016.

New Business
Anita Haskell reported the Wednesday night bridge group donated toner for the copy machine and paper towels for the Community Center.

Motion to adjourn was made.

(Minutes taken by Jane Laughton and transcribed by Sally Hudgins, Secretary)

September Board Meeting Minutes

Spring Pond Estates Homeowners Association

Monthly Board Meeting

September 12, 2016

The monthly Board meeting was called to order by Sally LeMon, President.
All Board members were present.

Secretaries report had been previously submitted to all members (report on file). Motion to accept with no corrections was made by Ernie Wheeler and seconded by Beth Kaplan.

Passed 5-0

Treasurers report was presented by Anita Haskell, Treasurer.(report on file). Motion to accept was made by Beth Kaplan and seconded by Ernie Wheeler.

Passed by 5-0.

Sally LeMon has suggested that the Eastern Fire Service Co. be contacted once a year to check our sprinkler system.

By-laws Committee
Beth Kaplan has been working on the current changes that will be proposed. The Board will review these and have a discussion. If the board agrees, they will be presented to the association at the annual meeting.

Landscaping Committee
Gerry Rainforth gave a detailed report (on file) she has met with Matt Brillon, recommended by John Patten, regarding the many tree issues. Several trees between #8 to #12 will be removed in the near future for a cost of $750.00.

The letter sent to the homeowners at 25 Spring Pond Circle is on file regarding the removal of the side garden and returning it to grass.

Maintenance Committee
Dave Dewey has fixed some siding at 2 Spring Pond Circle.

Red Tail Carpentry has posted the building permits for the work to be done on the Community Center which is scheduled to be started in the next two weeks.

Social Committee
A trip to the Oxford Casino is being planned for sometime in October. We took a trip on the Gundalow on the 10th of September and the usual pot luck supper was enjoyed by many on Labor Day.

New Business
We received a letter, a map and photos from York Land Trust reviewing the area behind Walter Woods property along Styles Lane.

Flu Clinic Friday, September 23rd

The flu clinic will be held on Friday, September 23rd from 12:30-2:30 pm at the Community Center.