Reminder: We Need Your Homeowner's Insurance Verification!

If you haven't already done so, please remember to send a copy of the first page of your Homeowner's Insurance to Sally Hudgins.

This insurance verification is required each year. Sally will continue to collect them.

March Board Meeting Minutes

SPEHOA MONTHLY BOARD MEETING

MARCH 11, 2019

President Rainforth called the meeting to order. Frank McClellan was absent. All other Board members were present.

Secretary’s report

Board members were asked for any corrections on the November minutes.

Hearing no corrections a motion was made by Nancy Winograd and seconded by Jane Laughton. Motion passed. (Report on file)

Treasurer’s report

Joe Strazzere, Treasurer, who was unable to attend, had presented his report in detail, to President Rainforth and all Board members reviewed this report with no questions.

A motion to accept was made by Beth Kaplan and seconded by Nancy Winograd. Motion passed. (Report on file)

Landscaping and Maintenance reports

President Rainforth gave a detailed overview of these Committee’s with all activities from November through February. These reports are on file.

Lee Page, Maintenance chairman reported that he will be preparing a new sign giving our new address ( 4 Styles Lane) to be properly displayed outside the Community Center.

New Business

President Rainforth explained her meeting with Chalmers Insurance and the issue with the change of address and the necessity of following through with this change. All this documentation is on file. Board members have requested that for legal purposes, the Insurance document should be signed by the representative at Chalmers Insurance.

Sally Hudgins reported that the annual report to the State of Maine is being prepared, also with the change of address for Spring Pond Estates Homeowners Association. A copy of this will be filed with the March board minutes.

Jane Laughton reported that there have been problems with our mailboxes and that the main mail box door had been left open on occasion. There have been some ongoing problems with Mail delivery. President Rainforth will meet with the Postmaster to discuss.

Motion to adjourn was made by Beth Kaplan and seconded by Nancy Winograd.

Respectfully submitted,

Sally Hudgins

November Board Meeting Minutes

Spring Pond Estates Homeowners Association

Monthly Board Meeting

November 12, 2018

President Rainforth called the meeting to order at 6:30 PM with all board members in attendance.

SECRETARY’S REPORT

Secretary Rotsko asked if there were any questions or revisions regarding the October minutes at which point a motion was made to accept minutes by Vice President Kaplan, seconded by Board Member Nancy Winograd with all in favor.

TREASURER’S REPORT

Treasurer Strazzere presented his report. He noted Patten Lawncare was paid $8,775 in October bringing us over budget for the year in the category of Lawn/Grounds/Trees.

Since this category is our single largest expenditure, Treasurer Strazzere recommended we
examine the possibility of increasing the budget to allow ample coverage for next year.

He also noted that $6,000 had been transferred from our reserves into our checking account in order to ensure we have sufficient funds on hand to cover our October expenses as well as the upcoming expenses for November (Details of Treasurer’s report on file for review).

A motion was made to accept report by Vice President Kaplan, seconded by Board Member Jane Laughton with all in favor.

LANDSCAPING COMMITTEE

Chairperson Rainforth reported that Mainely Grass had completed their final service visit for 2018 which included Fall fertilization, lime application and trimming our trees and bushes.

She noted the ongoing drainage issue between 28 Spring Pond Circle and 4 Ruch Lane was repaired on October 19, 2018.

She also reported that Patten Lawn Care will be back on track for Spring of 2019 with a full crew.

A motion was made to accept report by Board Member Nancy Winograd, seconded by Vice President Kaplan with all in favor (Details of Landscaping Report on file for review)

MAINTENANCE COMMITTEE

Chairperson Page installed LED bulbs around the Club House. He also noted the least expensive solution for ice buildup along down spouts would be to use ice melt at those areas.

There was also some discussion on how to improve the lighting along the darker areas of our complex and it was suggested that, during the Winter season, the existing solar lights be replaced with tall post reflectors.

PLOWING COMMITTEE

Chairperson Laughton will be contacting John Patten regarding details for the upcoming snowplowing season.

SOCIAL COMMITTEE

Chairperson Winograd announced that the notices had been posted for our Annual Holiday
Party which will be held on Sunday, December 9th at 6:30 PM.  Included in the festivities will be a Yankee Swap along with a Pot Luck Dinner.  All members of the SPEHOA are invited to attend.

OLD BUSINESS

Chairman Rainforth re-addressed the issue of replacing a tree near Chairperson Page’s residence for the purpose of sound control stating the subject will be tabled for the time being.

NEW BUSINESS

Treasurer Strazzere brought to the Board’s attention that he received a $99 bill from D. F. Richard for heating repairs performed at the Club House. Since there are three separate heating zones in the same building, we will need to determine who will be responsible for payment.

President Rainforth announced that the monthly board meetings will be suspended until March of 2019 with the understanding that she would schedule a meeting beforehand if necessary.

Motion to adjourn made by Board Member Winograd, seconded by Vice President Kaplan.
Meeting adjourned at 6:55 PM.


Respectfully Submitted,

Eleanor Rotsko, Secretary SPEHOA