September Board Meeting - Monday, September 14th

 Just a friendly reminder...

Monthly Board Meetings are held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is Monday, September 14, 2020.

As always, all homeowners are welcomed to attend. Masks required.

ATTENTION: Sealcoating - Wednesday and Thursday, September 9th and 10th

SPRING POND ESTATES HOME OWNERS ASSOCIATION

August 31, 2020

To all Spring Pond Estates Home Owners:

The Spring Pond Estates Homeowners Association (SPEHOA) Board of Directors (BOD) authorized on August 24, 2020 the sealcoating of Spring Pond Circle (SPC), Ruch Lane, and the Community Center roadways and driveways in accordance with the SPEHOA Long Range Plan.  The cost will be paid out of SPEHOA contingency funds and no assessment to homeowner is required.

After reviewing three estimates, Diamond Asphalt Services, Inc. was selected for the project, which is planned for Wed and Thursday, September 9th and 10th.  The project will take a full day to apply the coatings and another full day before it can be driven on without damaging the new surface.  Expect to not be able to drive to your garage on Wednesday and Thursday (until 6 PM).   

Please plan to park your cars along Styles Lane on Tuesday night or early Wednesday morning before the sealcoating is scheduled to begin.  Plan to walk on grassy areas to your rear entrances.

  There will be limited foot traffic across roads to get to your home on Wednesday.  Roads can be walked on 6 hours after coating.  Barriers will be in place to prevent other cars from outside from entering and residents from leaving on treated roads.  

We understand this is an inconvenience for all and a major concern for those who have mobility and walking problems.  So we are trying to provide advance notice so each homeowner can have a contingency plan prepared to access their homes, get meals delivered, or make other arrangement with friends and relatives to get meals and supplies during the period when you will not be able to use your cars on our SPC roads.

This project will provide a strong adhesive coating and extend the life of the asphalt road, which is wearing away from snow plowing and long-term use.  We also think the improved look of a continuous black surface on the roads and driveways will greatly enhance the look of the community and improve the value and curb appeal of your home.

We will keep you updated on the project and any rain delays but wanted to let you know as soon as possible to enable your planning.

Thank you for your cooperation.

Lee Page

Maintenance Committee

How you can be prepared

⦁ Work starts Wednesday, September 9th at 7:00 AM

⦁ Have any cars you need to use parked on Styles lane before that time

⦁ You can walk on the roads starting Thursday morning, September 10th

⦁ You can drive on the roads starting Thursday evening, September 10th after 6:00 PM

⦁ Mail will not be delivered on Wednesday and Thursday

⦁ If you have any questions, ask any Board Member

Minutes from Special Board of Directors Meeting

                               

                           SPRING POND ESTATES HOMEOWNERS ASSOCIATION

                                        SPECIAL BOARD OF DIRECTORS MEETING

                                                          AUGUST 24, 2020

Vice President Sally Hudgins called the meeting to order at 6:30 P.M. noting she would be overseeing the special meeting in President Sally LeMon’s absence. All other Board members were in attendance. 

Vice President Sally Hudgins suspended the regular order of business so that Maintenance Committee Chairperson Lee Page would be given the opportunity to report on his research regarding what the cost would be to sealcoat the roads and driveways at the Spring Pond Estates complex. 

Vice President Hudgins noted Chairperson Page had requested this special meeting so that he and Maintenance Committee Members Bob Milbury and Bill Bannister could discuss details of their findings along with submitting the estimates they had received to the Board for their consideration. The three estimates presented were Armor Guard Sealcoat @ $11,754, RCH Paving Services @ $10,995 and Diamond Asphalt Service, Inc. @ $13,416 (Detailed Estimates on File for Review). 

Vice President Hudgins thanked Chairperson Page and his committee for their time and efforts stating the next step would be to have Treasurer Joe Strazzere report on the status of our Association’s finances and if this extensive expense would be feasible at this time.

Treasurer Strazzere reported that at the present time we have $78,000 in reserve and felt we were in a viable position to afford this expense. 

After some discussion by the Board and the Maintenance Committee Members, Vice President Hudgins asked Chairperson Lee Page for his recommendation. 

Of the three estimates, his feeling was that the Diamond Asphalt presentation was the most thorough and had been the only business that included a three-year warrantee as part of the total package. He also said it was suggested that negotiating the price was a possibility, making it more comparable to the other two estimates he had received. His second consideration would be Armor Guard Sealcoat.

A twofold motion was made by Treasurer Strazzere to first make the money available to begin the project and secondly to have Chairperson Page contact Diamond Asphalt to see if they would be willing to adjust their estimate to match Armor Guard Sealcoat’s total figure of $11,754, with the understanding that the project would go to Armor Guard if an agreement could not be reached with Diamond Asphalt. Motion was seconded by Vice President Hudgins. Motion passed unanimously.

Meeting was adjourned at 7:10 P.M.

Respectfully submitted,

El Rotsko, SPEHOA

Recording Secretary