November Meeting Minutes

                                     SPRING POND ESTATES HOMEOWNER’S ASSOCIATION

                                                NOVEMBER 1, 2023 MONTHLY MEETING

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM. All Board Members were in attendance sans Vice President Pat Mirisola. 

President Page reminded the Board that the meeting for December has been rescheduled to Monday, December 4th @ 6:30 PM, stating the Recording Secretary will post the notice for this date change at the Community Center in a timely manner and within the required notification time frame.  He also noted Winter months meeting cancellations will be discussed at the December 4th Board meeting.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s November minutes as written, seconded by Board Member Joyce Bilodeau. Motion passed unanimously (Recording Secretary’s Minutes on file for review).

TREASURER - President Page made a motion to accept the Treasurer’s report, seconded by Board Member Dave Mulcahey. Motion passed unanimously (Detailed Treasurer’s report on file for review).

LANDSCAPING - Chairperson Clay Feeter reported the Fall fertilizer application has been completed.

MAINTENANCE - Chairperson Lee Page submitted a letter from the homeowner at 24 Spring Pond Circle requesting the roof be repaired, specifically re-flashing the flue enclosure and, in order to avoid future erosion, replacing the capping with stainless steel.

President Page made a motion, upon receiving a detailed estimate on the cost of repairs, said repairs should be completed as soon as possible and that both the roof repair on Spring Pond Circle and the previously addressed gutter repairs on Ruch Lane be paid via the SPEHOA Reserve Fund. Motion was seconded by Board Member Joyce Bilodeau and was passed unanimously (Detailed Maintenance Report on file for review).

PLOWING - President Page noted, in the event of a snow storm, any vehicles parked in the Community Center parking lot will need to be moved so that the plows have clear accessibility to the entire common area.

NEW BUSINESS - Treasurer Strazzere reported that Vice President Pat Mirisola, representing the By-Laws Committee, asked if the Association carried insurance on the Community Center Building in compliance with the terms of the Maine Condominium Act.

Treasurer Strazzere stated that he read the Act and Insurance Coverage documents, and he believed the Association and Community Center building were adequately insured.

He added that the Association is not considered condominiums and thus may not be bound by the Maine Condominium Act, but noted he is neither a lawyer or an insurance expert.

President Page made a motion to adjourn, seconded by Board Member Joyce Bilodeau.

Motion passed and meeting was adjourned at 7:20 PM. 

Respectfully Submitted, El Rotsko

November Board Meeting - Wednesday, November 1 at 6:30

NOTE THE SPECIAL DATE!

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on a special date - Wednesday, November 1, 2023 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input 

October Board Meeting Minutes

SPRING POND ESTATES HOMEOWNER’S ASSOCIATION

MONTHLY BOARD MEETING MINUTES

OCTOBER 9, 2023

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with all Officers and Board Members in attendance. 

President Page noted that, with the winter season nearly upon us, he was proposing the meeting dates for the months of November and December be rescheduled in order to accommodate the Board Members who would be not be available to attend the regularly scheduled meetings for those particular months.

President Page made a motion to reschedule the November and December meetings  to Wednesday, November 1st and Monday, December 4th. He also noted cancellation of the January and February meetings would be determined at a later date. The motion was seconded by Board Member Frank McClellan and the motion passed unanimously.

RECORDING SECRETARY - Recording Secretary El Rotsko asked the Board if there were any additions, corrections or revisions to the September 11th minutes. Vice President Pat Mirisola made a motion to accept the minutes as written and was seconded by Board Member Frank McClellan. Motion passed unanimously (Minutes on file for review).

TREASURER - Treasurer Joe Strazzere reported that the expenses for September were under budget and that we had less spent on landscaping but more on maintenance. He also reported that our budgeted $2,016 was transferred to our Reserve Account (Detailed Treasurer’s Report on file for review).

ARCHITECTURE - President Page reported for Chairperson Diane Kaplan that the required forms for installing replacement windows at 4 and 14 Spring Pond Circle had been completed and approved.

BY-LAWS AND COVENANTS - Vice President Pat Mirisola reported for Chairperson Beth Kaplan that the By-Law and Covenants Committee has been meeting on a weekly basis and it was expected that the revisions and updates should be completed by the end of October and ready to be presented to the Board for review. 

LANDSCAPING - Chairperson Clay Feeter reported that Wicked Green had completed their fertilizer spread and he is also in the process of coordinating the weed killer and lawn seed applications with Wicked Green and Patten Landscaping.

He also reported that there is still need for repairs at some locations due to damages caused by the plows during the snow season and that he will schedule a walk-thru in the Spring with his committee members to evaluate which locations still need to be addressed.

MAINTENANCE - Chairperson Lee Page once again addressed several repairs that were completed during the past month. He noted there was an issue with the sensor lights located at the Community Center. He also presented to the Board estimates for the cost of repairing several gutters within the community. After some discussion it was determined that the repairs at 11, 15 and 17 Ruch Lane would be completed now and that the rest of the repairs would be addressed at a later date (Detailed Maintenance report on file for review).  

WELCOMING COMMITTEE - Chairperson Pat Mirisola reported that there will be a six-month rental at 14 Spring Pond Circle beginning in November. 

She also reported that a verbal request was made from 17 Spring Pond Circle regarding allowing a one-month occupancy at that location during the homeowner’s absence.

There was a lengthy discussion regarding this request with some concerns that it could  inadvertently open the door to allowing short-term rentals and/or housesitting throughout the entire Spring Pond Estate Community.

Unlike traditional residential neighborhoods, our Over 55 Community is subject to specific living requirements.

It was therefore determined, by a majority of the Board, that these requirements must be upheld per the Spring Pond Estates Declaration of Covenants, Conditions and Restrictions, Section 2.4-Leases, “No lot may be leased for a period of less than 180 days (6 months).”

In addition, it was also determined that the Welcoming Committee will present the potential Lessee a copy of the Spring Pond Estates Rental Requirements to ensure that they and the Homeowner have been made aware of these requirements. The form will be signed by the Lessee and Homeowner and will be kept on file.

Board Member Joyce Bilodeau made a motion to adjourn, seconded by Vice President Pat Mirisola. Motion passed.  Meeting was adjourned at 7:40 PM.

Respectfully Submitted,

El Rotsko, SPEHOA

Recording Secretary