Pat Mirisola, Beth Kaplan, Rob Milbury, Deb Strazzere, Frank McClellan
Secretary’s Report
⦁ Motion to accept July 13th monthly meeting minutes: Passed unanimously.
Treasurer’s Report
⦁ July expenses remained on budget due to: Every-other-week Lawn mowing
⦁ August expenses are expected to be under budget based on bills received so far
⦁ Monthly dues income: $11,050
⦁ Transferred the budgeted $3,067 to our Reserve Account
⦁ Reserves: As of July 31- $222,803.74
⦁ Motion to accept Treasurer’s Report: Passed
Architecture Committee
No new requests
Bylaws Committee
⦁ No activity
Elections Committee
⦁ No activity
Finance Committee
⦁ First committee meeting scheduled to be held on August 13th
Landscaping Committee
Report submitted by Diane Kaplan, Chairperson:
⦁ Mowing
⦁ July 6th & 21st
⦁ Property Maintenance: Edge grass garden areas at 15 and 17 Spring Pond Circle
⦁ Total Invoice for July = $2,465.45
⦁ Wicked Green
⦁ On July 8th they performed extra treatment as requested by two homeowners:
⦁ Fertilization & Weed Control 3 (Technician’s Note:
Today we came by to spray any non-flowering weeds. Per the notes in your profile, I did not use weed control on any flowering weeds to protect the pollinators).
⦁ On July 29th they performed:
⦁ Fertilization & Weed Control 3 (Technician’s Note: Today I came by to treat all lawn areas for health and color without straight fertilizer. I did not spray any flowering weeds during this application but made sure to spray weeds such as crabgrass and nuts edge, focusing on the edges of the roadways and driveways).
⦁ Total Invoice = $429.00
⦁ Debris Removal
⦁ A large branch was cleared from 12 Ruch Lane by Diane Kaplan and taken away by Patten (no charge)
⦁ Board decided that future small debris removal will be handled by mowing crew as a minor task to avoid additional charges
Maintenance Committee
Report Submitted by Lee Page
⦁ Maintenance Committee selected Quality Insulation of Portsmouth to replace existing leaking gutters with new 6 inch gutters scheduled to be install on 18th of Aug.
⦁ Zach Chambers, Berwick Handyman, reattached storm loosened siding at 12 SPC and 9 Ruch Lane.
Social Committee
Deb Strazzere, Chairperson provided update:
⦁ Luncheon: Green Leaves Chinese on August 14
⦁ Cancellation of August 16th cruise due to low signup
⦁ Community Potluck: Labor Day, Sept 7
⦁ New “Soup Night”: Scheduled for Sept 27
Sunshine Committee
⦁ August birthdays posted
Welcoming Committee
Pat Mirisola, Chairperson provided update:
⦁ 20 Spring Pond Circle preparing for sale; noting that while the unit requires clearance work, the family expressed a desire for a fast sale
Website
⦁ Notice of Lawn treatments is being posted to the website
Old Business
⦁ Discussion of Secretary responsibilities. Interim Secretary Beth Kaplan agreed to continue as Secretary
⦁ Board agreed to distribute other secretaries’ responsibilities amongst each other
New Business
⦁ Lawn Treatment Care: Members expressed dissatisfaction with the speed at which lawn treatment workers operate, noting that the fertilizer application is inconsistent and frequently miss key areas. Diane Kaplan will contact Wicked Green to discuss
⦁ Bylaws and Covenants (55+ Rule): The board discussed whether to issue a formal reminder to homeowners regarding the 55-and-older covenant and the process for requesting exceptions, considering the potential need to maintain an official record. They clarified that “exceptions” are board-approved, case-by-case decisions typically intended for short-term situations like house sitting, and not a blanket policy.
⦁ Siding and Gutter Maintenance: The maintenance committee selected Quality Insulation to repair siding and replace leaking downspouts and gutters at several units for a total of $2,655, noting this was the most cost-effective option. The board discussed the need for landscape crews to be more careful with trimmers, as damage to siding and downspouts is an ongoing issue; they acknowledged that the current crew, led by Gary, has been performing well and will be reminded to use caution.
⦁ Fire Protection Systems: The board evaluated a proposal for a $700 hydrostatic test and the purchase of $130 gauges based on commercial building standards. They concluded the building is not a commercial property and that the current maintenance schedule is sufficient, rejecting the unnecessary commercial-grade testing services.
⦁ Ice Melt Wires: The board discussed installing ice melt wires on specific units experiencing ice damming problems and plans to solicit estimates to address this issue before the upcoming winter.
⦁ Trash and Bulk Pickup: It was reported that the Town of York and the waste contractor Casella renewed their contract as of July 1, 2026, eliminating bulk pickup items like furniture and metal. Homeowners are now responsible for arranging their own removal services, as the town only collects day-to-day waste
Next meeting to be held on Monday, September 14, 2026
⦁ Motion to adjourn was made and passed unanimously.
