Neighbors and friends...
It is with great sadness that we inform you of the recent passing of our neighbor and friend, Tony Zaccagnino of 10 Ruch Lane.
Our heartfelt sympathy goes out to Linda (Anni) and their families during this difficult time.
Private funeral services will be held this coming spring.
NOTICE
Due to increased pandemic restrictions pertaining to indoor gatherings, the December 14th SPEHOA Monthly Board Meeting has been cancelled.
Please direct any questions or concerns that may arise during this hiatus to Sally LeMon, President SPEHOA, or to any Board Member.
Thank you and stay safe!
Spring Pond Estates Homeowners Association
Monthly Board Meeting
November 9, 2020 Minutes
PRESIDENT - President Sally LeMon called the meeting to order at 6:30 PM. All Board Members were in attendance with several homeowners also attending. President LeMon thanked everyone for their support.
RECORDING SECRETARY - Recording Secretary El Rotsko presented her October minutes. Vice President Sally Hudgins made a motion to accept the minutes as written, seconded by Treasurer Joe Strazzere. Motion was passed (Minutes on file for review).
TREASURER - Treasurer Joe Strazzere reported that the expenses for October were slightly under budget and that he anticipates the November expenses should remain close to budget. He noted we were once again able to transfer $1740 into our reserve account. Vice President Sally Hudgins made a motion to accept the Treasurer’s Report. Motion was seconded by Board Member Lee Page. Motion was passed (Itemized Treasurer’s Report on file for review).
BYLAWS/COVENANTS - Chairperson Sally Hudgins reported that the committee continues to meet to determine the need for document updates and/or changes. She noted the By-Law portion of the review was completed.
The next step will be to begin reviewing the Declaration of Covenants. Chairperson Hudgins expressed to the Board the importance of this task, stating she and her committee members will continue to work diligently until the review process reaches conclusion.
LANDSCAPING - Chairperson Sally LeMon reported that the project to remove several large shrubs located behind 2 Spring Pond Circle was completed. She also stated Proscape Irrigation System has been shut down for the season and that she has submitted the Extra Meter Reading Form to the York Sewer District.
MAINTENANCE - Chairperson Lee Page reported that the gutter cleaning and culvert sand removal projects have been scheduled for the week of November 17th in order to allow more time for the remaining leaves to fall (Itemized report on file for review).
PLOWING - President Sally LeMon reported that Chairperson Jane Laughton will be posting a notice at the Community Center detailing procedures needed to prepare for the upcoming Winter season and that anyone requiring a sand barrel should notify Jane as soon as possible.
SOCIAL - Chairperson Deb Strazzere reported on the October committee meeting. She and committee members Jeannette DiSabitino, Jane Brown and Sally McClellan have come up with some very unique and heartwarming ideas to help lift our spirits during these very tumultuous times. Be sure to stop by our Community Center to learn more about their kind and generous contributions and an additional thank you to all those non-committee members who have also been participating in this endeavor.
NEW BUSINESS - President LeMon announced that Chalmers Insurance Company has created a new portal that can be accessed by the Board, and that Board Member Joe Strazzere will be overseeing the initial online set-up.
President LeMon accessed the Board as to whether or not continue our monthly meetings during the Winter months. It was determined that we would meet in December and make a final decision on meeting in January and February at that time.
Motion to adjourn at 7:30 PM was made by Vice President Hudgins and was seconded by Treasurer Strazzere.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
From: The Landscaping Committee
To: All Spring Pond Estates Homeowners
We will be having a final Fall Cleanup soon.
Patten Landscaping will come, rake up, and take away the leaves soon. We expect that to happen once the trees have finished shedding most of their leaves.
Thanks for your patience!
Homeowners -
If you have concerns or issues in regard to the snow removal process this winter, please contact:
Jane Laughton at 363-2783
If you live on Spring Pond Circle
or
Sally Hudgins at 363-7092
If you live on Ruch Lane
Please do not contact John Patten directly.
Jane Laughton, Chairperson Spring Pond Estates Plowing Committee
Something new from our Social Committee to brighten your day - The Traveling Smile!
Look for the Smile somewhere in the neighborhood.
On the back it says:
You have been smiled upon!
Enjoy this smile for a few days. Display it happily. Then pass it on to a neighbor in Spring Pond Estates to make them happy.
Put it on their lamp post, front porch, or door knob. It's nice to make it a surprise and put it there when they aren't looking. Try to give it to someone who hasn't received it yet.
Let's keep this smile going around the neighborhood, particularly during these trying times.
Just a friendly reminder...
Spring Pond Estates Homeowners Association
Monthly Board Meeting Minutes
October 12, 2020
PRESIDENT - President Sally LeMon called the meeting to order at 6:30 PM with Board Member Lee Page absent. All other Board Members were in attendance. President LeMon thanked the members for their participation noting no additional expenses or activities had occurred during the Month of September.
RECORDING SECRETARY - Recording Secretary El Rotsko requested the Board review her September minutes. With no revisions or corrections, Vice President Sally Hudgins made a motion to accept the minutes as written, seconded by Treasurer Joe Strazzere. Motion passed unanimously (Minutes on File for Review).
TREASURER - Treasurer Joe Strazzere reiterated that due to the recent roadway sealing project, we ended over budget for the month of September. He did however, expect us to be under budget for the month of October adding our Association remains in good shape financially. It merits noting that this good standing status is due in part by the ongoing positive and effective leadership of our officers. Motion to accept the Treasurer’s report was made by Vice President Sally Hudgins, seconded by Recording Secretary El Rotsko. Motion passed unanimously (Itemized Treasurer Report on File for Review).
BYLAWS/COVENANTS - Chairperson Sally Hudgins reported a Bylaw committee meeting has been scheduled for Thursday, October 29th.
LANDSCAPING - Chairperson Sally LeMon reported that Patten Landscaping will continue to mow until our final clean up. She also noted Proscape will be closing down our irrigation system on Wednesday, October 21st between the hours of 8 AM and 12 PM and that homeowners should allow the technician accessibility to their control boxes.
WELCOMING COMMITTEE - Chairperson Pat Mirisola reported she and her committee members had recently met with our new neighbor Eula Mae “Midge” Grimes who will be making her home at 19 Ruch Lane. Hopefully the future will allow all of us at Spring Pond Estates to have the opportunity to safely welcome her to our community.
MAINTENANCE - Maintenance Committee Member Joe Strazzere reported in lieu of Chairperson Lee Page’s absence on several repairs and services that were completed during the month of September. The gutters at 8 Spring Pond Circle were sealed and withstood the heavy rains we recently experienced without issue. The Rotsko family was much appreciative to Lee and Joe for their successful efforts. The spigots located at the Community Center will be closed in order to avoid freezing. The aluminum cladding on the garage door at 19 Ruch Lane was also replaced (Detailed Maintenance Report on File).
OLD BUSINESS - President Sally LeMon submitted a letter for file from Patriot’s Insurance stating the insurance claim filed for water damage located at 17 Spring Pond Circle has been withdrawn. She also reported a written confirmation from D. F. Richard. regarding this years’ service rates has yet to be received.
NEW BUSINESS - President Sally LeMon reported she had been in contact with the Code Enforcement Officer at Town Hall about the need to periodically clear and maintain the water ditches located on Styles Lane and that the town will notify Dean Lessard, Director of Public Works of her concerns.
Motion to adjourn made by Vice President Sally Hudgins, seconded by Treasurer Joe Strazzere.
Meeting adjourned at 7:50 PM.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
Anita Haskell has graciously volunteered to take over Nancy Winograd's former position as contact person for our local Food Bank.
All donations can still be dropped off at our Community Center and will continue to be delivered to the Food Pantry on a monthly basis.
Special thanks to all who have donated to this worthy cause!
Just a friendly reminder...
Proscape Irrigation will be closing down our Spring Pond Estates sprinkler systems.
Work will begin on Wednesday, October 21st at 8:00 AM.
Please be sure to allow technician accessibility to your irrigation system control box.
If you stop watering your lawn too soon in the fall, you may miss an important recovery period. Grass that enters the winter months in good condition will be better prepared to thrive come spring. With its sunlight and cooler temperatures, autumn is the perfect time to rejuvenate your grass after our severe summer drought — but your lawn needs consistent watering to bounce back.
Strive for one inch of water per week, including rainfall. If it rains, water less.
Keep watering until the ground freezes.
We have heard that D.F. Richard is now charging a fee for annual maintenance of heating systems and a separate fee for annual maintenance of fireplaces. That is a change from past practices and would double the price for many.
HOA President Sally LeMon spoke with Mr. Rick Card, the CEO and General Manager at D.F. Richard, and was told that Spring Pond Estates will be exempted from this increase. If you have an existing Annual Maintenance Contract, they will continue to honor the $169 price for annual maintance of your heating system, including your fireplace.
If you call to set up a maintenance appointment, be sure to confirm this price during the call. Mention Rick Card's name and Spring Pond Estates if needed.
Spring Pond Estates Homeowners Association
Monthly Meeting Minutes - September 14, 2020
PRESIDENT - President Sally LeMon called the meeting to order at 6:30 PM with all Board members in attendance. President LeMon expressed her gratitude to Maintenance Committee Chairperson Lee Page and committee members Bill Bannister, Bob Milbury and Joe Strazzere for their assistance with the groundwork preparation that lead to the successful completion of our recent sealcoating project. It was a major undertaking and she was appreciative of everyone involved for their help and assistance.
RECORDING SECRETARY - Recording Secretary El Rotsko asked the Board to review both the regularly scheduled August 10th Board minutes along with the August 24th special Board meeting minutes which had been called to order to discuss the SPE sealcoating project. Vice President Sally Hudgins made a motion to accept both minutes as written, seconded by Treasurer Strazzere. Motion Passed unanimously (Minutes on file for review).
TREASURER - Treasurer Joe Strazzere reported that the expenses for the month of August came under budget but that the September budget will run over due to expenses incurred related to the sealcoating project. He also reported he had withdrawn $10,000 from our Reserve Account in order to cover this additional expense. (Itemized Treasurer’s Report on file for review).
LANDSCAPING - Chairperson Sally LeMon reported that due to drought issues this past Summer, the Proscape irrigation system on common ground had been turned off. She added that Patten Landscaping will maintain a mowing schedule of every other week and will continue to do so until to the end of our Fall clean-up.
MAINTENANCE - Chairperson Lee Page recommended the Board establish an annual preventive maintenance plan with Life Safety Fire Protection, Inc. in the amount of $1675. This service would ensure the sprinkler system located at the Community Center would be properly maintained on a regular basis. Chairperson Lee Page made a motion to authorize and initiate this agreement which was seconded by Vice President Sally Hudgins. Motion was unanimously passed.
Chairperson Page reviewed eight additional maintenance issues he had recently addressed. A detailed description of each of these items will be listed on file at the Community Center.
He concluded his report by thanking his Maintenance Committee members for a job well done regarding the sealcoating project stating it was a good team effort.
NEW BUSINESS - President Sally LeMon informed the Board that she is in the process of obtaining the service rates for the upcoming Winter season from D. F. Richard. She has requested they submit this information in writing so that these charges can be posted at the Community Center for our review.
President LeMon also reported she had been notified of a leak under the kitchen sink at 17 Spring Pond Circle which had caused some structural damage. After contacting both the homeowner’s and Spring Pond Estates’ insurance companies, it was determined that the homeowner’s insurance would be responsible for covering all repairs. President LeMon stated a letter confirming this action will be submitted to the Association by Patriot’s Insurance Company for file and/or future reference.
Motion to adjourn was made by Recording Secretary Rotsko at 7:30 PM, seconded by Treasurer Strazzere.
Respectfully Submitted, El Rotsko, Recording Secretary, SPEHOA
Just a friendly reminder...
SPRING POND ESTATES HOME OWNERS ASSOCIATION
August 31, 2020
To all Spring Pond Estates Home Owners:
The Spring Pond Estates Homeowners Association (SPEHOA) Board of Directors (BOD) authorized on August 24, 2020 the sealcoating of Spring Pond Circle (SPC), Ruch Lane, and the Community Center roadways and driveways in accordance with the SPEHOA Long Range Plan. The cost will be paid out of SPEHOA contingency funds and no assessment to homeowner is required.
After reviewing three estimates, Diamond Asphalt Services, Inc. was selected for the project, which is planned for Wed and Thursday, September 9th and 10th. The project will take a full day to apply the coatings and another full day before it can be driven on without damaging the new surface. Expect to not be able to drive to your garage on Wednesday and Thursday (until 6 PM).
Please plan to park your cars along Styles Lane on Tuesday night or early Wednesday morning before the sealcoating is scheduled to begin. Plan to walk on grassy areas to your rear entrances.
There will be limited foot traffic across roads to get to your home on Wednesday. Roads can be walked on 6 hours after coating. Barriers will be in place to prevent other cars from outside from entering and residents from leaving on treated roads.
We understand this is an inconvenience for all and a major concern for those who have mobility and walking problems. So we are trying to provide advance notice so each homeowner can have a contingency plan prepared to access their homes, get meals delivered, or make other arrangement with friends and relatives to get meals and supplies during the period when you will not be able to use your cars on our SPC roads.
This project will provide a strong adhesive coating and extend the life of the asphalt road, which is wearing away from snow plowing and long-term use. We also think the improved look of a continuous black surface on the roads and driveways will greatly enhance the look of the community and improve the value and curb appeal of your home.
We will keep you updated on the project and any rain delays but wanted to let you know as soon as possible to enable your planning.
Thank you for your cooperation.
Lee Page
Maintenance Committee
How you can be prepared
⦁ Work starts Wednesday, September 9th at 7:00 AM
⦁ Have any cars you need to use parked on Styles lane before that time
⦁ You can walk on the roads starting Thursday morning, September 10th
⦁ You can drive on the roads starting Thursday evening, September 10th after 6:00 PM
⦁ Mail will not be delivered on Wednesday and Thursday
⦁ If you have any questions, ask any Board Member
SPRING POND ESTATES HOMEOWNERS ASSOCIATION
SPECIAL BOARD OF DIRECTORS MEETING
AUGUST 24, 2020
Vice President Sally Hudgins called the meeting to order at 6:30 P.M. noting she would be overseeing the special meeting in President Sally LeMon’s absence. All other Board members were in attendance.
Vice President Sally Hudgins suspended the regular order of business so that Maintenance Committee Chairperson Lee Page would be given the opportunity to report on his research regarding what the cost would be to sealcoat the roads and driveways at the Spring Pond Estates complex.
Vice President Hudgins noted Chairperson Page had requested this special meeting so that he and Maintenance Committee Members Bob Milbury and Bill Bannister could discuss details of their findings along with submitting the estimates they had received to the Board for their consideration. The three estimates presented were Armor Guard Sealcoat @ $11,754, RCH Paving Services @ $10,995 and Diamond Asphalt Service, Inc. @ $13,416 (Detailed Estimates on File for Review).
Vice President Hudgins thanked Chairperson Page and his committee for their time and efforts stating the next step would be to have Treasurer Joe Strazzere report on the status of our Association’s finances and if this extensive expense would be feasible at this time.
Treasurer Strazzere reported that at the present time we have $78,000 in reserve and felt we were in a viable position to afford this expense.
After some discussion by the Board and the Maintenance Committee Members, Vice President Hudgins asked Chairperson Lee Page for his recommendation.
Of the three estimates, his feeling was that the Diamond Asphalt presentation was the most thorough and had been the only business that included a three-year warrantee as part of the total package. He also said it was suggested that negotiating the price was a possibility, making it more comparable to the other two estimates he had received. His second consideration would be Armor Guard Sealcoat.
A twofold motion was made by Treasurer Strazzere to first make the money available to begin the project and secondly to have Chairperson Page contact Diamond Asphalt to see if they would be willing to adjust their estimate to match Armor Guard Sealcoat’s total figure of $11,754, with the understanding that the project would go to Armor Guard if an agreement could not be reached with Diamond Asphalt. Motion was seconded by Vice President Hudgins. Motion passed unanimously.
Meeting was adjourned at 7:10 P.M.
Respectfully submitted,
El Rotsko, SPEHOA
Recording Secretary
Spring Pond Estates Homeowners Association
Monthly Meeting Minutes
August 10, 2020
PRESIDENT - President Sally LeMon called the meeting to order at 6:30 PM. All members of the Board were present.
RECORDING SECRETARY - Recording Secretary El Rotsko asked if there were any questions and/or revisions regarding the July Meeting Minutes. A motion to accept the minutes was made by Vice President Sally Hudgins, seconded by Treasurer Joe Strazzere. Motion passed unanimously. (Minutes on File)
TREASURER - Treasurer Strazzere presented his July report noting we ended the month over budget due to the immediate need for replacement of the outdated fire sprinkler system located in our Community Center. Assuming we do not encounter any other unforeseen expenses, he was confident we would be back on track for the month of August.
Treasurer Strazzere also reported he has paid D F. Richard our propane heating expense in advance totaling $2400. This prepay format allows us to receive a $0.10 discount per gallon. The homeowners residing above the Community Center will be responsible for each paying $800 to cover their portion of the building’s total heating cost. Treasurer Strazzere also noted we utilized this prepay option last year and that it had worked out well. Motion made by Sally Hudgins to accept the Treasurer’s report, seconded by El Rotsko. Motion passed. (Itemized Treasurer’s Report on File)
LANDSCAPING - Chairperson Sally LeMon reported that the ground maintenance has been completed by Patten Landscaping which involved extensive pruning and the removal of tree branches from behind 11 Ruch Lane. She also noted that Mainely Grass is in the process of performing the seasonal four step lawn care maintenance program.
MAINTENANCE - Chairperson Lee Page reported on the research he had thus far completed regarding several sealcoating services that could be performed on our roads and driveways. Since he was still in the process of reviewing additional options, President Sally LeMon suggested the Board table this item until the next meeting.
Chairperson Lee Page also reported on several repairs that had been completed including the street light on Styles Lane, the Spring Pond Estates sign lights and the motion sensor lights at the Community Center.
Lastly, Chairperson Page reported that he had received a request to remove a post from the porch located at 15 Spring Pond Circle. After some discussion, the Board determined the need for further information on this matter and also that a written request should be submitted to the Board from the homeowner prior to the September meeting (Detailed Maintenance Report on File)
OLD BUSINESS - Vice President Sally Hudgins conveyed her concerns about the lack of response from a portion of our Association members after posting a notice in July at the Community Center stating it is the responsibility of each individual homeowner to comply with our By-Laws. The specific by-law in question states that a copy of a Declaration of Home Owners insurance proof of coverage should be submitted annually as soon as their policy has been renewed. The notice also stated the deadline for complying with this request would be at the end of August and that following the deadline, a letter will be distributed to the homeowners who have failed to respond.
NEW BUSINESS - President Sally LeMon noted the Guidelines for usage of the Spring Pond Estates Community Center were recently updated and have been posted on the bulletin board at the Community Center.
A motion to adjourn was made by El Rotsko, seconded by Joe Strazzere. Meeting was adjourned at 7:15 P.M.
Respectfully Submitted,
El Rotsko
Recording Secretary
SPEHOA
Every Owner shall maintain at all times a policy or policies of insurance providing full replacement coverage against any loss or damage to the building or buildings on the Owner's Lot. Each such policy must be in a form acceptable to the Association, issued by an insurer acceptable to the Association, and must contain a provision that the policy cannot be canceled or terminated without giving written notice to the Association.
On the anniversary date of each policy, Owners must submit to the Association proof of insurance, showing all provisions required by the Covenants of the Association.
