December Board Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION

MONTHLY BOARD OF DIRECTORS MEETING

DECEMBER 8, 2025

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with Lee Page, Pat Mirisola, Debra Strazzere, and Bob Milbury present. Frank McClellan participated by phone. The recording secretary was ill and could not attend. Minutes recorded by Joe Strazzere.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s November minutes as written. Bob Milbury seconded. Motion passed 5-0 with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported that expenses for November were under budget.  He indicated that expenses for December will be over budget based on bills received so far, but that there is plenty of money in the Operating Expense account.

Pat Mirisola made a motion to accept the Treasurer’s report as presented. Frank McClellan seconded. Motion passed 5-0 with a detailed Treasurer’s Report on file for review.

LANDSCAPING - Chairperson Clay Feeter reported that all tree work for the season was completed, including tree trimming and removal, and stump grinding.

MAINTENANCE - The street light nearest the Community Center is out. Chairperson Lee Page will contact JN Electric to have them replace the bulb.

SOCIAL - Everyone agreed that the December Holiday Party was a big success. Special thanks to Midge Grimes for the wonderful decorations.

Chairperson Deb Strazzere reported that the next event will be a Coffee Hour on Monday, January 19th, at 10:00. 

WELCOMING COMMITTEE - Chairperson Pat Mirisola reports that Melinda Hutchins will be purchasing the property at 11 Ruch Ln. and living there with her daughter Elizabeth Barrett.  They will be meeting with the Welcoming Committee soon, and are expecting to pass papers by the end of December.

Pat Mirisola made a motion to adjourn. It was seconded by Bob Milbury.

Motion passed 5-0, and the meeting was adjourned at 7:10 PM.

Respectfully Submitted,

Joe Strazzere

December Birthdays!

 

December Board Meeting - Monday, December 8th, 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, December 8, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

Holiday Party!

 Spring Pond Estates Holiday Party!

Sunday, December 7th, 6:00

Join us for our Annual Holiday Party! 

Food. Fun. Celebrate with neighbors.

This year, instead of a Yankee Swap we are asking for a donation to our local York Food Pantry. See the list of current Food Pantry needs.

Please sign up inside the Community Center to bring an appetizer, main course, or dessert.

(As always, bring your own beverage of choice.)

Current Food Pantry Needs:

• Cooking Oil
• Sugar (1 & 2 lbs)
• Canned Fruit
• Boxed Milk
• Solid White Tuna
• Canned Salmon
• Baby Wipes
• Pasta Sides
• Rice Pilaf
• Condiments (ketchup, mustard, mayo, etc)
• Peanut Butter
• Crackers
• Cereal, Oatmeal

Even better:

• A check made out to the York Community Service Association with "for Food Pantry" in the memo.
• Small denomination gift cards for grocery stores

November Board Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION

MONTHLY BOARD OF DIRECTORS MEETING

NOVEMBER 10, 2025

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with Lee Page, Debra Strazzere, and Bob Milbury present, Frank McClellan participating by phone, and Pat Mirisola not in attendance. Recording secretary was ill and could not attend. Minutes recorded by Debra Strazzere.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s October minutes as written.

Motion passed 4-0 with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported that expenses for October were under budget and pointed out the spending on the gutter work at 19 Ruch Ln and 23 Spring Pond Circle. 

A motion was made to accept the Treasurer’s report as presented. Motion was passed 4-0 with a detailed Treasurer’s Report on file for review.

ARCHITECTURE - Lee Page reported that Barbara Rosenstein is planning to install a mini split. She has been asked to submit a request to the Architecture Committee once plans are finalized.

LANDSCAPING - Chairperson Clay Feeter reported about the emergency tree removal at 6 Ruch Ln. 

He indicated that November 25th will be Patten's final cleanup day of the season, and that residents can leave any clippings and trimming on their front lawn for pickup. 

Wicked Green did their final application of fertilizer and lime of the season.

After discussion, Lee Page made a motion, seconded by Frank McClellan that “If two cherry trees at 3 and 17 Ruch Ln can have dead limbs cut off for under $100, then they will be left for future removal, and only the dying cherry tree at 6 Ruch Ln will be removed.”. The savings will be used to offset the emergency removal of a pine blown down in a recent wind storm and was threatening to be blown into the  back of 4 and 6 Ruch Lane.  Fast response on the day of the incident by Lee Tree prevented potentially extensive building damage or safety concerns, if the tree were to hit the propane gas tank. The motion was approved 4-0.

MAINTENANCE - Committee attempted to fill exposed asphalt cracks, but windy conditions prevented the propane torch from staying lit.  Future work may have to be delayed until Spring.

The committee installed the snow stakes themselves this year rather than having Patten's crew do the work, saving the community about $300.

SOCIAL - Chairperson Deb Strazzere reported that the October coffee hour was cancelled because nobody signed up.

The November coffee hour will be Monday, November 17 at 10:00. Residents are encouraged to sign up inside the community center in order to have a headcount.

Sunday, December 7 at 6:00 will be the Annual Holiday Party. This year, instead of a gift swap,  residents are asked to bring a donation to the York food pantry.

WELCOMING COMMITTEE - Lee Page noted that Jeff Hudgins, a Trustee of the Hudgins Family Trust, sent a letter titled "Notice of Potential Noncompliance with Maine Human Rights Act and Fair Housing Act" to the Board. Copies were previously distributed to the Board.

After some discussion, Lee Page made a motion, seconded by Robert Milbury, and was unanimously approved by the BOD to send a previously BOD reviewed draft letter to respond to a 10/27/2025 letter from Jeff Hudgins, Trustee of Sally Hudgins estate including property at 11 Ruch Ln.  The response letter stated the BOD would not pursue the requested legal review of “Rules of the Road” and “Friendly Reminders” because the Association approved the “Over 55” clauses in the Declarations at the 2008 Annual Meeting.  And the approval of the “Rules of the Road”  were unanimously approved and documented in 2008 Welcome Committee files.  The Jeff Hudgins letter also requested the BOD suspend the enforcement of the rule requiring an “Over 55” person or owner being present in residence when “Under 55” were visiting.  This also was denied in the response letter.  A copy of the Jeff Hudgins request letter and the BOD response will be placed on file with the November Meeting minutes.

A motion was made to adjourn.

Motion passed 4-0 and the meeting was adjourned at 7:30 PM.

Respectfully Submitted,

Joe Strazzere

November Coffee Hour!

 

November Birthdays!

 

November Board Meeting - Monday, November 10th, 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, November 10, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

October Board Meeting Minutes

October 13th Minutes           

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with Vice President Pat Mirisola absent and all other Board Members and Officers in attendance.

 

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s September minutes as written, seconded by Board Member Bob Milbury. Motion passed with minutes on file for review.

 

TREASURER - Treasurer Joe Strazzere reported that the expenses for September were over budget, noting we paid a deposit on the tree work to be done in November. He added we also paid our electrical expenses for October early. Board Member Bob Milbury made a motion to accept the Treasurer’s Report as presented, seconded by Board Member Frank McClellan. Motion passed with detailed report on file for review.

 

ARCHITECTURE - President Page made a motion to approve the installation of two single garage doors with windows at 8 Spring Pond Circle instead of one single garage door as originally requested. President Page also noted that any future homeowner requests will be reviewed on a case by case basis. Board Member Bob Milbury seconded the motion. Motion passed with a letter of addendum regarding the homeowner's revised request on file for review.

 

LANDSCAPING - Chairperson Clay Feeter reported the fertilizer application has been delayed due to the present drought conditions but noted that one more treatment will be completed just before the next rainfall in order to strengthen the roots. He also reported that the final mowing service is scheduled for Tuesday, October 28^th. A detailed landscaping report is on file for review.

 

MAINTENANCE - Chairperson Lee Page reported that the installation of six gutters along the back of roofs located at 23 Spring Pond Circle and 19 Ruch Lane has been completed. A detailed maintenance report is on file for review.

 

SOCIAL - Chairperson Deb Strazzere reported that the Strazzere Pasta Dinner is scheduled for Saturday, October 18^th at 5:00 PM. She added that our monthly Community Center Coffee Hour has been scheduled for Monday, October 20^th at 10:00 AM.

 

WELCOMING - President Page presented to the Board a letter from the Trustee of 11 Ruch Lane regarding the Spring Pond Estates Homeowners Association guest restriction policy. The Trustee stated he is not in agreement with this policy and is requesting a letter of clarification from the Association in relation to this matter.

 

After some discussion, the Board of Directors unanimously agreed that these stipulations remain fair and reasonable as written and that a letter confirming this determination will be forwarded to the Estate Trustee.

 

A motion to adjourn was made by Board Member Bob Milbury, seconded by Board Member Frank McClellan. Motion passed. Meeting was adjourned at 7:30 PM.

 October Coffee Hour!

 

Join your neighbors for some hot coffee, sweet treats, and good conversation!

When: Monday, October 20th, 10:00am

Where: The Community Center

Please sign the list below so we can get an accurate headcount and make sure we have enough for everyone.

October Birthdays!

 

Pasta Party!

Deb and Joe Strazzere would like to invite you to a pasta party. We'll supply the pasta, along with our own homemade sauce, meatballs, and sausages. You bring whatever beverage you would like.

When: Saturday, October 18th, 5:00

Where: The Community Center

BYOB

Please sign the list so we can get an accurate headcount and make sure we have enough for everyone.

October Board Meeting Monday, October 13, 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, October 13, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

September Board Meeting Minutes

                                SPRING POND ESTATES HOMEOWNERS ASSOCIATION

                                         MONTHLY BOARD OF DIRECTORS MEETING

                                                                SEPTEMBER 8, 2025

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with all Officers and Board Members present.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s August minutes as written, seconded by Vice President Pat Mirisola.

Motion passed with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported that expenses for August were slightly under budget and that a deposit was made for gutter work to be performed at a later date. A motion was made by Board Member Frank McClellan to accept the Treasurer’s report as presented, seconded by Board Member Bob Milbury with a detailed Treasurer’s Report on file for review.

LANDSCAPING - Chairperson Clay Feeter reported that because of the ongoing drought issues, fertilizer applications will be postponed to a later date. He also reported that he and Bob Mirisola performed a walk-thru within the community with Sea Coast Tree Service and recommended the Board utilize their services to remove three deceased Cherry Trees located at 3, 6 and 17 Ruch Lane. Vice President Pat Mirisola made a motion to proceed with this project for the total cost of $4650 which included the cost of stump grinding. Motion was seconded by Board Member Bob Milbury. Motion passed.

MAINTENANCE - Chairperson Lee Page reported repairs have been completed at 23 Spring Pond Circle to help with preventing porch and foundation flooding. He added filters had been purchased for Community Center furnace and heat exchangers in units at 15 and 17 Spring Pond Circle and he will be performing these repairs at some point in September.  A detailed maintenance report will be on file for review. 

SOCIAL - Chairperson Deb Strazzere reported that the Labor Day potluck dinner was enjoyed by all in attendance and that the Annual Strazzere Italian Dinner is scheduled for October 18th @ 5:00 PM.

WELCOMING COMMITTEE - Chairperson Pat Mirisola reported that 11 Ruch Lane is back on the market and the original listing price has been lowered. She also welcomed the new owners of 3 Ruch Lane, Raymond Michaelowski and Susan Carlson. 

OLD BUSINESS - Board Member Bob Milbury reiterated, as a fire safety precaution,  the importance for all  homeowners to maintain their dryer vents on an annual basis and that exterior power washing is also the homeowner’s responsibility.

President Page noted that he will assess the need to repair any seal popping issues within our Community.  He also noted that the snow stakes will be installed by the Association rather than being charged for this service by Patten Landscaping. 

Board Member Bob Milbury made a motion to adjourn, seconded by Vice President Pat Mirisola. Motion passed and meeting was adjourned at 7:10 PM.

Respectfully Submitted,

Eleanor Rotsko, SPEHOA

Recording Secretary

Happy September Birthdays!

 

September Board Meeting - Monday, September 8th, 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, September 8, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

August Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION

MONTHLY BOARD MEETING

AUGUST 11, 2025

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with all Board Members and Officers in attendance.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s July Minutes as written, seconded by Board Member Bob Milbury. Motion passed with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported that expenses for July ended well under budget. He added that based on bills paid and received so far, the August budget will also be under budget. Vice President Pat Mirisola made a motion to accept the Treasurer’s Report, seconded by Board Member Bob Milbury. Motion passed with a detailed Treasurer’s Report on file for review.

ELECTION - Board Member Bob Milbury expressed his concern for the shortage of volunteers offering to help with overseeing the management of our Association. He suggested that, come next year’s election, a letter be included in with each ballot advising all thirty-four homeowners that a lack of volunteers representing the Board of Directors and the individual committees could result in the having to contract out an outside property manager, adding an additional financial burden to our Association and its members.

LANDSCAPING - Bob Mirisola spoke on behalf of Chairperson Clay Feeter in his absence. He reviewed several of Chairperson Feeter’s ongoing projects. Some of which included yard work to be completed by homeowners at 11 Spring Pond Circle. He also noted that the previously scheduled walk-through with Lee Tree Service was unexpectedly cancelled by Lee Tree Service. In turn, a walk-through was performed by Burke Tree Service and it was determined that the diseased Cherry Trees should be considered the top priority and to address, noting the total cost of maintaining the entire grounds would be in the vicinity of $5000. After some discussion it was determined that additional quotes should be collected prior to making a final decision on which company to hire. A motion was then made by President Page to authorize $4000 for services to be performed. Motion was seconded by Board Member Bob Milbury. Motion passed. 

All items discussed will be included in an in-depth and detailed Landscaping Report and are available on file for review.

MAINTENANCE - Chairperson Lee Page discussed several items, including numerous projects to be addressed at 23 Spring Pond Circle. He also gave an update on the possibility of having a broadband service installed by Consolidated Communications Enterprise Services, LLC with a final determination to follow.

All items discussed will be included in an in-depth and detailed Maintenance Report and are available on file for review.

SOCIAL - Chairperson Deb Strazzere reported that a Juliet’s Dinner is scheduled for Wednesday, August 20th with a sign-up sheet and details posted at the Community Center.

WELCOMING - Chairperson Pat Mirisola reported that details regarding the sale of 3 and 11 Ruch Lane are still being processed with further updates to follow.

Board Member Bob Milbury made a motion to adjourn, seconded by Vice President Pat Mirisola. Meeting was adjourned at 8:00 PM.

Respectfully Submitted,

Eleanor Rotsko

SPEHOA Recording Secretary

Please Remember to Lock the Community Center Door!

 Please remember to lock the Community Center door now whenever you leave!

Annual Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION             

ANNUAL MEETING - JUNE 10, 2025

                                        

PRESIDENT - A special Board of Directors Meeting was held at 6:00 PM to officially appoint the officers who will be representing the Board in the upcoming year. President Page called the Annual Meeting to order at 6:30 PM with all Board Members and Officers in attendance and welcomed back Vice President Pat Mirisola and Board Member Frank McClellan. He also congratulated Bob Milbury on his newly elected position as Board Member.

There was a moment of silence in memory of the recent loss of our neighbor and friend, Sally Hudgins.

President Page then instructed Association Members in attendance to refer to the informational packet that they each received and to use the enclosed meeting agenda as a guideline for following the order of business to be discussed.

He first addressed the following items:

The need for more committee members and Board of Director volunteers, and that if we don’t have enough in-house participation, we will be forced to contract out a property manager which would add a significant financial burden to our Association.

Welcoming to our community, Gail Marshall, Eileen, Barry & Bennie Leibowitz, Athena & Victor Cerulli, Stephen & Lisi Lewis with additional new neighbors to follow.

Reminder to homeowners to clean their dryer vents on an annual basis, adding exterior power washing is the homeowner’s responsibility.

The transfer of deed from Walter Wood to the SPEHOA has been completed.

Most recent copy of the Association’s By-Laws and Covenants are available on our website

RECORDING SECRETARY - Board Member Bob Milbury made a motion to accept the June 11, 2024 Annual Meeting Minutes as written, seconded by Anita Haskell. Motion passed with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reminded homeowners that two main components are funded by our HOA Fees, namely Operating Expenses and Reserves. He also reported that this past April, the Board of Directors and the Finance Committee reviewed a detailed draft of his proposed budget and both the Board and the Finance Committee unanimously voted to request the monthly dues be increased an additional $30.00 effective on July 1, 2025.

Treasurer Strazzere then presented two possible budgets : The first with the $30 monthly increase and the second without the increase, along with his recommendation to accept the $30 monthly dues increase.

At that time a motion was made by Bob Mirisola to accept the Treasurer’s budget which included the increase of monthly dues from the current fee of $270.00 per month to $300.00 per month, effective July 1, 2025. Motion was seconded by Bill Bannister. Motion passed with one home voting No and the remainder voting Yes. The detailed budget report is on file for review.

Detailed Annual Reports from the following Chairs are on file for review. The Committee Chairs are as follows: 

        ARCHITECTURE - Diane Kaplan.                                     

        BY-LAWS AND COVENANTS - Pat Mirisola

        ELECTION - Pamela Milbury                                 

        FINANCE - Joe Strazzere

        LANDSCAPING - Clay Feeter

        LONG RANGE PLANNING - Joe Strazzere

        MAINTENANCE - Lee Page

        PLOWING - Jane Laughton

        SOCIAL - Deb Strazzere

        SUNSHINE CLUB - Paula Page

        WELCOMING - Pat Mirisola

        WEBSITE - Joe Strazzere

NEW BUSINESS -  President Page discussed the ongoing concerns with the general public using the kitchen and bathroom facilities at our Community Center, leaving the latter in an unsatisfactory condition. He recommended that the Community Center be locked and that each Association Member be provided a key to the main entrance,

After some discussion, President Page made a motion to keep the Community Center locked  with distribution of an individual key to each of the 34 Spring Pond Estates households. Motion was seconded by Joyce Bilodeau. The majority of Association Members present were in agreement. Motion passed.

Meeting was adjourned at 8:50 PM.

Respectfully Submitted,

Eleanor Rotsko, SPEHOA

Recording Secretary

Happy August Birthdays!

 

Another Great Ice Cream Social!

 

In case you missed it last Wednesday, you missed another great Ice Cream Social.

A beautiful sunny day, lots of friends, and lots of ice cream.

Thanks to everyone who participated. And thanks to the Social Committee for all their hard work!

Hope to see everyone join in next year.

Happy July Birthdays!

 

New Mailing Address

The post office will no longer deliver mail to our 4 Styles Ln address.

In order to pay your monthly dues please use one of these methods:

⦁ Place your monthly dues into the Black Drop Box

⦁ Mail your dues to my address:

Spring Pond Estates Homeowners Association

6 Ruch Ln

York, ME 03909

⦁ Or mail your dues to our other address:

Spring Pond Estates Homeowners Association

32 Style Ln

York, ME 03909

Thanks, and sorry for the inconvenience.

Joe Strazzere

Treasurer, Spring Pond Estates HOA

July 2025

August Board Meeting - Monday, August 11th, 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, August 11, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

July Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MONTHLY MEETING - JULY 14, 2025

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM. President Page welcomed newly elected Board Member Bob Milbury and re-elected Board Members Pat Mirisola and Frank McClellan.

RECORDING SECRETARY - President Page made a motion to accept the June minutes as written, seconded by Vice President Pat Mirisola. Motion passed with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported the expenses for June were under budget noting the purchase of an irrigation controller that was not budgeted, but that we spent less on fertilizer and weed control than originally budgeted. Board Member Frank McClellan made a motion to accept the Treasurer’s Report, seconded by Board Member Bob Milbury. Motion passed with detailed Treasurer’s Report on fill for review.

ARCHITECTURE - President Page reported for Chairperson Diane Kaplan that new windows had been purchased at 16 Spring Pond Circle. Also new garage doors and shutters will be installed at  8 Spring Pond Circle with the approval of the Architecture Committee and the Board of Directors.

FINANCE - Chairperson Joe Strazzere reported that there were no volunteers for the Finance Committee. Vice President Mirisola offered to stand on committee with Treasurer Strazzere.

LANDSCAPING - Chairperson Clay Feeter reported that he is asking homeowners to manually water their lawns where there were brown spots and that Rainmaker Irrigation recommended homeowners with inground sprinklers extend their watering schedule to compensate for lack of rain during heat waves. He also noted that he will do a walk through on Tuesday, July 22nd at 10:00 AM to determine which non-buffer zone area trees were in need of pruning.

MAINTENANCE - Chairperson Lee Page reported that the walk-way at 15 & 17 Spring Pond Circle will be painted. He also reported that Gutters by Design will be submitting an estimate for replacing gutters at 23 Spring Pond Circle and 19 Ruch Lane. A detailed maintenance report will be on file for review.

SOCIAL - Chairperson Deb Strazzere reported that an Ice Cream Social is scheduled for Wednesday, July 23rd at 6:00 PM. There is also a Juliet’s Dinner scheduled for Wednesday, August 20th at 5:00 PM at Dufour’s Restaurant and that a detailed schedule of social events has been posted at the Community Center.

Chairperson Strazzere also reported that in order to prevent non-resident usage of the Community Center restroom and kitchen, it was voted on at the Annual Meeting that the Community Center entrance door will be locked to the public and that an entrance key will be made available to every homeowner in the near future.  She added that effective August 1st the entrance door will be permanently locked to the public and that keeping this new key with the mailbox key may be helpful.

WELCOMING COMMITTEE - Chairperson Pat Mirisola reported there was an open house at 3 Ruch Lane, noting updates on future sales will be reported to the Board once the paperwork has been processed through the committee.

OLD BUSINESS - There was some discussion by the Board regarding whether homeowners at 23 Spring Pond Circle or the Association would be responsible for repairing the exterior lamp post wiring. President Page suggested the By-Laws be reviewed by the homeowner in order to reach a proper conclusion.

NEW BUSINESS - It was determined by the Board that resolving bee hive issues would be the responsibility of the Association via John Patten if on common ground. It would otherwise be the homeowner’s responsibility.

Board Member Frank McClellan made the motion to adjourn the meeting, seconded by Board Member Bob Milbury. Motion passed and meeting was adjourned at 7:30 PM.

Respectfully Submitted,

El Rotsko, SPEHOA Recording Secretary 

New Mailing Address for Monthly Dues!

The post office will no longer deliver mail to our 4 Styles Ln address.

In order to pay your monthly dues please use any one of these methods:

• Place your monthly dues into the Black Drop Box in front of the Community Center

• Mail your dues to my address:

Spring Pond Estates Homeowners Association

6 Ruch Ln

York, ME 03909

• Or mail your dues to our other address:

Spring Pond Estates Homeowners Association

32 Style Ln

York, ME 03909

Thanks, and sorry for the inconvenience.

Joe Strazzere

Treasurer, Spring Pond Estates HOA

July 2025

July Board Meeting - Monday, July 14th 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, July 14, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

Increase in Monthly Dues

Increase in Monthly Dues 

As approved in our Annual Meeting, the monthly dues have been increased to $300, starting with July's dues. 

If you write a check, please make it out for $300 from now on. 

If your bank sends a check, please make sure the amount is changed to $300. 

If you have already sent in your July dues, please either send an additional check for $30, or add the $30 to your next month's dues check. 

A reminder that, per our By-Laws, dues are expected on the 1st of each month. Please send in your dues on or before the 1st, so that we can get the money deposited in a timely manner and so I won't have to make many trips to the bank. 

Sorry for the inconvenience. If you have any questions, just let me know.

Thanks! Joe Strazzere Treasurer, Spring Pond Estates HOA June 2025

June Board Meeting Minutes

                                   SPRING POND ESTATES HOMEOWNERS ASSOCIATION

                                 BOARD OF DIRECTORS JUNE 9, 2025 MONTHLY MEETING

         

PRESIDENT -  President Lee Page called the meeting to order at 6:30 PM with all Board Members and Officers in attendance. President Page reviewed the format he will follow for the Annual Meeting on Tuesday, June 10th.

RECORDING SECRETARY - Vice President Pat Mirisola made a motion to accept the May Recording Secretary’s Minutes as written, seconded by Board Member Deb Strazzere. Motion passed with minutes on file for review.

TREASURER -  Treasurer Joe Strazzere reported that the expenses for May ended under budget, adding we spent less on cleanup for April than originally budgeted. He also noted that the expenses for June will be under budget based on bills paid and received so far. President Page made a motion to accept the Treasurer’s Report as presented, seconded by Vice President Mirisola. Motion passed with detailed Treasurer’s Report on file for review.

ELECTION -  Chairperson Pamela Milbury reported that the ballots were counted on May 22nd and that Bob Milbury, Pat Mirisola and Frank McClellan will be representing the Spring Pond Estate Homeowners Association on the Board of Directors.

LANDSCAPING - Chairperson Clay Feeter reported that the installation of Rainmaker Irrigation Hydrawise Wi-Fi  System has been completed noting detailed daily usage activities can be reviewed via the assigned password.

SUNSHINE  CLUB - The Board commented on the positive feedback they are receiving regarding Chairperson Paula Page’s new monthly birthday posters she is using instead of card to keep Association members informed. 

WELCOMING COMMITTEE - Chairperson Pat Mirisola reported that our new neighbors at 22 Spring Pond Circle, Stephen and Lesi Lewis will be closing on their new home on June 13th.

NEW BUSINESS -  The Board discussed the need for exterior power washing at some of the SPE Homeowner’s residents and that, for safety reasons, all residents should have any dryer vent lint accumulation removed on a regular basis. There was also discussion about updating our Spring Pond Estates community sign. Lastly, President Page suggested that, in an attempt to discourage public use of our Community Center, we could keep the door locked and distribute keys to Association Members only. He noted that all these items will be addressed at the Annual Meeting.

A motion was made by Board Member Deb Strazzere to adjourn, seconded by Vice President Pat Mirisola. Motion passed unanimously and meeting was adjourned at 7:25 PM.

Respectfully Submitted,                                                  

SPEHOA Recording Secretary

Pricing from D.F. Richard

 

This letter has also been uploaded to the FILES tab.

May Board Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MONTHLY MEETING

MAY  12, 2025

PRESIDENT -  President Lee Page called the meeting to order at 6:30 PM with all Board Members in attendance. President Page thanked Pamela Milbury for her participation as interim Board Member.

President Page also took a moment to reflect on the recent loss of our neighbor and friend, Sally Hudgins.  He spoke of Sally’s guidance and numerous contributions over so many  years and that her dedication and good will while representing our community will never be forgotten.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s April minutes as written, seconded by Vice President Mirisola. Motion passed with minutes on file for review.

TREASURER -  Treasurer Joe Strazzere reported the expenses for the month of April were over budget but that expenses for May will be under budget on bills paid and received so far.

Treasurer Strazzere noted he has scheduled two informational meetings during the month of May in order to give our Association Members the opportunity to review the upcoming budget prior to voting at the June 10th Annual Meeting. Detailed dates and times for all upcoming meetings have been posted at the Community Center.

President Page made a motion to accept the Treasurer’s Report as presented, seconded by Vice President Pat Mirisola. Motion passed with detailed Treasurer’s Report on file for review.

ARCHITECTURE - President Page reported that the new propane gas tank has been installed at 25 Spring Pond Circle and the homeowner will be responsible for replanting the grass that was uprooted during the installation of the new tank.

ELECTION - Chairperson Pamela Milbury reported that all but nine election ballots have been received and that the deadline to return ballots is May 15th.  The ballots will be counted on May 22nd.

LANDSCAPING - Chairperson Clay Feeter reported on several projects occurring including the planting of wildflowers adjacent to the Community Center, the removal of tree stumps near 2 Spring Pond Circle, along with Wicked Green’s schedule for  lawn care applications.

Chairperson Feeter also presented to the Board his proposal from Rainmaker Sprinkler Systems to install a Wi-Fi controller for remote access and monitoring capabilities which would service the sprinkler systems located along the common grounds. 

A motion to purchase the new system for a total of $447.21 (tax included) was made by Vice President Mirisola, seconded by Board Member Deb Strazzere. Motion passed unanimously.

MAINTENANCE -  Chairperson Lee Page reported on several projects including aluminum fascia repairs at 9 and 15 Ruch Lane, kick board replacement at 6 Ruch Lane, siding repair at 8 Spring Pond Circle and additional storm damage repairs at 25 Spring Pond Circle. (Detailed maintenance report is on file for review).

SOCIAL - Chairperson Deb Strazzere noted that there will be mini-refreshments served at the Annual Meeting on June 10th.  There will also be upcoming events posted at the Community Center as they are confirmed.

WELCOMING COMMITTEE - Chairperson Pat Mirisola reported that 22 Spring Pond Circle has been listed with numerous parties showing interest during a recent open house.

OLD BUSINESS - Board Member Deb Strazzere inquired about the past Board discussion regarding the possibility of keeping the Community Center locked to the Public. The Board was in agreement that this item should be included in the Annual Meeting Agenda in order to allow Association Member’s input related to this subject.

Vice President Pat Mirisola made a motion to adjourn, seconded by President Page. Motion passed. Meeting adjourned at 7:40 PM.

Respectfully Submitted,

El Rotsko, Recording Secretary, SPEHOA

Annual Meeting Notice

NOTICE

SPRING POND ESTATES HOMEOWNERS ASSOCIATION ANNUAL MEETING 

TUESDAY, JUNE 10TH 2025, 6:30 PM

PROXY VOTING FORMS AVAILABLE INSIDE COMMUNITY CENTER

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

June Board Meeting - Monday, June 9, 2025 at 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, June 9, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

Budget Preview

Budget Preview

We will be holding two informational sessions regarding the 2025-2026 Budget in the Community Center.

You will see a preview of the budget and the proposed changes to monthly dues. You'll hear how the Finance Committee and Board of Directors voted. And you'll get to ask questions so that you are ready to vote at the Annual Meeting.

Both sessions will have the same content. Please consider attending whichever session is most convenient for you.

Wednesday, May 14, 11:00 am

Wednesday, May 21. 6:30 pm

See you there!

Joe Strazzere, Treasurer

May Board Meeting - Monday, May 12 at 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, May 12, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

Sprinkler System Activations

Attention Home Owners

On Friday, May 9th (specific start time unavailable) Rainmaker Irrigation will be activating sprinkler systems located on common ground and also for homeowners who have sprinkler systems installed on their property.

Please allow them proper access to your sprinkler system control box.

April Board Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATIO

BOARD OF DIRECTORS MONTHLY MEETING

APRIL 14, 2025 

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with Board Member Deb Strazzere and Treasurer Joe Strazzere absent. 

President Page confirmed that the Board of Directors had unanimously appointed Pamela Milbury to fulfill the Board Member position for Dave Mulcahey until the end of his term in June.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s March minutes as written, seconded by Vice President Pat Mirisola. Motion passed with minutes on file for review.

TREASURER - President Page reported for Treasurer Strazzere noting the expenses for March were under budget. He added that expenses for April will be close to budget based on bills paid and received so far.

It was also determined by the Board of Directors that the Association would split the cost with Patten Landscaping for roof snow removal services performed during the month of February.

President Page made a motion to accept the Treasurer’s Report, seconded by Vice President Pat Mirisola. Motion passed with detailed Treasurer’s Report on file for review

ARCHITECTURE - President Page noted that both above and inground propane gas tank replacements did not have to get the approval of the Architectural Committee beforehand, but that homeowner should notify the BOD of their intent. 

ELECTION - Chairperson Pamela Milbury reported that there are three Board of Directors vacancies available and the deadline for interested parties to apply is April 17th.

FINANCE - President Page reported for Chairperson Joe Strazzere noting the 4th Finance Committee meeting of the fiscal year was held on Monday, March 31st with all members in attendance

The committee examined three budget scenarios for the upcoming fiscal year:

1. A budget with no increase in monthly dues
2. A budget with a $20 monthly increase in dues
3. A budget with a $30 monthly increase in dues

The Financial Committee unanimously recommended a $30 increase bringing the dues total to $300 per month.

President Page made a motion to approve the $30 per month dues increase recommendation, seconded by Vice President Pat Mirisola. Motion passed unanimously. 

President Page reported there would be two informational meetings scheduled during the month of May for all Association Members to attend, allowing them the opportunity to review the Financial Committee’s recommendations prior to voting on the budget at the Annual Meeting in June.

LANDSCAPING - Chairperson Clay Feeter presented a quote for the cost of grinding two stumps located at 2 Spring Pond Circle. He also quoted the cost to repair the common grounds located in the vicinity of the Community Center by adding loam and planting wild flowers. It was determined that additional quotes for both projects would be helpful in making a final decision on which company would best suit our particular needs.

MAINTENANCE - Chairperson Lee Page reported he would be accessing structural storm damage and report his findings at the next meeting.

PLOWING - Chairperson Jane Laughton and President Page met with John Patten to express their concerns regarding their issues with snow removal services along with their suggestions to help better serve our community in the future.

SOCIAL - President Page reported for Chairperson Deb Strazzere noting the final coffee hour gathering at the Community Center (until next Fall) will be held on Monday, April 23rd @ 10:00 AM. REMINDERS - Sign-up sheet located inside Community Center and please BYOC (Bring Your Own Cups)

OLD BUSINESS - President Page reported to the Board that a request to annex property at 15 Spring Pond Circle via a Transfer of Deed has been rescinded. 

Respectfully Submitted,

El Rotsko, Recording Secretary, SPEHOA

April Board Meeting - Monday, April 14th 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, April 14, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

March Board Meeting Minutes

SPRING POND ESTATES HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MONTHLY MEETING

MARCH 10, 2025

PRESIDENT - President Lee Page called the meeting to order at 6:30 PM and noted that, due to health reasons, Board Member Dave Mulcahey has stepped down from his position. President Page, Board Members and Officers all expressed their appreciation for Dave’s contributions throughout the years. 

President Page will be scheduling a special meeting in order to appoint a volunteer to represent this Board of Directors position until the next official election in June.

RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s February minutes as written, seconded by Vice President Pat Mirisola. Motion passed with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported that expenses were under budget for the month of February. He noted there is an open question regarding why snow was raked from some roofs five times during the month of February and who should be responsible for paying for this service. Discussions with Patten Landscaping and Plowing are ongoing in the hopes that a resolve can be reached prior to paying the February invoice. Vice President Mirisola made a motion to accept the Treasurer’s Report, seconded by Board Member Frank McClellan.

Motions passed with detailed Treasurer’s Report on file for review.

ELECTION - Committee member El Rotsko reported for Chairperson Pamela Milbury that they will be meeting again on March 12th and that details of the election process will be posted at the Community Center as there occur. It was noted that there will be three vacant Board of Directors positions available to fill and that the deadline for interested parties to submit their applications to run for office will be on Thursday, April 17th.

LANDSCAPING - Chairperson Clay Feeter reported that there will be ongoing discussions with Patten Landscaping in the near future regarding repairing portions of the common areas in the vicinity of the Community Center.

MAINTENANCE - Chairperson Lee Page reported on damage to 14 Spring Pond Circle due to high winds on March 6th and 7th and that he had contacted the homeowner who is presently in Florida. He noted that Brandon Aiken (B’s Painting and Construction) has already made the necessary repairs.

PLOWING - Chairperson Jane Loughran and President Page will be meeting with Patten Landscaping and Plowing regarding concerns about this year’s plowing services and how they could be improved to better serve road safety within our community. They will all be discussing the subject of roof raking to determine when the removal of snow accumulations should be performed.

SOCIAL - Chairperson Deb Strazzere reported that the next coffee hour social is scheduled for Monday, March 17th at 10:00 AM with a St. Patrick’s Day theme, reminding all in attendance to “bring their own cups” to help eliminate the use of non-recyclable products. She also noted that the final coffee social will be held on Monday, April 21st at 10:00 AM with the possibility of “The Joe Strazzere’s Delicious Breakfast Bulkies” making a comeback! The monthly coffee hour socials are scheduled to resume in the Fall.

SUNSHINE - Chairperson Paula Page posted the March notice listing El Rotsko, Jan Schlapak and Ric Schlapak, coincidentally, all celebrating their 39th birthdays!

OLD BUSINESS - President Page reported that the status regarding the 15 Spring Pond Circle transfer of deed was still pending with details and updates to follow.

There was also more discussion about the misuse of our Community Center by Non-Association Members with the possibility of installing a key pad lock box on the entrance door limiting access to Association Members only.

Vice President Pat Mirisola made a motion to adjourn, seconded by Board Member Deb Strazzere. Motion passed and meeting was adjourned at 7:30 PM.

Respectfully Submitted,

El Rotsko, Recording Secretary, SPEHOA

Elections on May 22nd

ATTENTION

TO ALL

SPRING P0ND ESTATES

HOMEOWNERS ASSOCIATION

MEMBERS

THE 2025 ANNUAL ELECTION

WILL BE HELD ON MAY 22 ND

THERE ARE THREE

BOARD OF DIRECTORS

POSITIONS THAT NEED TO BE FILLED

PLEASE SHOW YOUR SUPPORT

FOR OUR ASSOCIATION

BY VOLUNTEERING

FOR ONE OF THESE POSITIONS

(MORE ELECTION DETAILS TO FOLLOW)

February Board Meeting Minutes

                          SPRING POND ESTATES HOMEOWNERS ASSOCIATION

                                  BOARTD OF DIRECTORS MONTHLY MEETING

                                                   FEBRUARY 10, 2025

 

PRESIDENT - President Lee Page called the meeting to order at 6:34 PM. Board Member Dave Mulcahey was absent and Board Member Frank McClellan participated by phone.

President Page outlined the items to be discussed, including suggestions for the proposed landscaping project in front of the Community Center, improving road conditions after a storm, and the status of the deed transfer at 15 Spring Pond Circle.

RECORDING SECRETARY - President Page made a motion to accept the January minutes as written, seconded by Vice President Mirisola. Motion passed with minutes on file for review.

TREASURER - Treasurer Joe Strazzere reported that there had been additional problems regarding the Patriot Act filing requirements due to a bank error but that this matter has now been sufficiently resolved.

He  was also requesting the anticipated budgets from each committee be submitted in a timely manner, in preparation for the annual meeting in June. Vice President Pat Mirisola made a motion to accept the Treasurer’s report, seconded by Board Member Deb Strazzere. Motion passed with detailed report in file for review.

ELECTION - Election Committee member El Rotsko reported for Chairperson Pamela Milbury that the SPEHOA election ballots will be mailed on Thursday, May 1^st and counted on Thursday, May 22^nd . There are three Board of Directors positions that will need to be filled. A notice of the upcoming election along with a letter of request for volunteers will be posted at the Community Center during the month of April.

She also noted that due to the positive response last year, the. ballots will again be mailed to each SPEHOA member’s home and, once completed, can be dropped in the black box located at the Community Center by the resident mailboxes. An envelope with a return address will also be provided to our snowbirds and non-full-time residents for their convenience.

LANDSCAPING - Chairperson Clay Feeter discussed with the Board several landscaping options regarding the area in front of the Community Center,  welcoming suggestions with further discussion to follow.

Chairperson Feeter and President Page reported details of the buffer zone inquiry concerning 16 Spring Pond Circle and the response from Harry Norton, Jr., Director of Code Enforcement for the Town of York, have been recorded and filed in the Community Center, noting this matter has been closed with no further action required by the SPEHOA.

MAINTENANCE - Chairperson Lee Page reported that the Life Fire Safety Company who inspected our community sprinkler system has been consolidated with Sprinkler Systems, Inc. and that the service was completed on February 5^th. The next inspection will be scheduled for Spring of 2026 (Detailed report on file for review).

PLOWING - Chairperson Jane Laughton reported that she had received several inquiries regarding the plowing service during the last few storms. She did a walk-though along Spring Pond Circle, Ruch Lane and also our neighboring Bayberry Estates. After some discussion the Board decided, for safety reasons, they would authorize the use of salt when necessary on the roads only. The Board also thanked Chairperson Laughton for her efforts.

SOCIAL - Chairperson Deb Strazzere reported that the “earthquake coffee hour” was a success leaving those in attendance with much to talk about.  The next coffee hour is scheduled for Monday, March 17^th at 10:00 AM in celebration of St. Patrick’s Day and the final coffee hour for will be on Monday, April 21^st with plans to resume in the Fall.

SUNSHINE - Monthly birthday postings at the Community Center went into effect receiving positive feedback for the new format. Thank You Chairperson Paula Page!

OLD BUSINESS - President Page noted he would follow-up on the status regarding the 15 Spring Pond Circle transfer of deed and report back to the Board at the next meeting.

President Page made a motion to adjourn, seconded by Vice President Pat Mirisola. Motion passed and meeting adjourned at 7:40 PM.

Respectfully Submitted,

El Rotsko, Recording Secretary, SPEHOA

March Board Meeting - Monday, March 10th, 6:30

Just a friendly reminder...

Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.

The next meeting is on Monday, March 10, 2025 at 6:30 PM

As always, all association homeowners are welcome to attend!

Agenda

    President's Opening Remarks

    Recording Secretary's Report

    Treasurer's Report

    Committee Reports

        Architecture

        By-Laws/Covenants

        Election

        Finance

        Landscaping

        Long-Range Planning

        Maintenance

        Plowing

        Social

        Sunshine Club

        Welcoming

        Website

    Old Business

    New Business

    Homeowners' Input

Pre-Super Bowl Party Canceled

Due to tomorrow's snow storm, the Pre-Super Bowl Party is canceled.

Stay home. Stay warm. Enjoy the game!

Pre-Super Bowl Party!

 

Join us for a Pre-Super Bowl Party!

When: Sunday, February 9th from 4:00 - 6:00

Where: Our Community Center

What: Appetizers and BYOB

Please sign up inside the Community Center so we have an accurate headcount!

Questions? Contact Deb Strazzere