This letter has also been uploaded to the FILES tab.
Tuesday, May 27, 2025
Thursday, May 15, 2025
May Board Meeting Minutes
SPRING POND ESTATES HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MONTHLY MEETING
MAY 12, 2025
PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with all Board Members in attendance. President Page thanked Pamela Milbury for her participation as interim Board Member.
President Page also took a moment to reflect on the recent loss of our neighbor and friend, Sally Hudgins. He spoke of Sally’s guidance and numerous contributions over so many years and that her dedication and good will while representing our community will never be forgotten.
RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s April minutes as written, seconded by Vice President Mirisola. Motion passed with minutes on file for review.
TREASURER - Treasurer Joe Strazzere reported the expenses for the month of April were over budget but that expenses for May will be under budget on bills paid and received so far.
Treasurer Strazzere noted he has scheduled two informational meetings during the month of May in order to give our Association Members the opportunity to review the upcoming budget prior to voting at the June 10th Annual Meeting. Detailed dates and times for all upcoming meetings have been posted at the Community Center.
President Page made a motion to accept the Treasurer’s Report as presented, seconded by Vice President Pat Mirisola. Motion passed with detailed Treasurer’s Report on file for review.
ARCHITECTURE - President Page reported that the new propane gas tank has been installed at 25 Spring Pond Circle and the homeowner will be responsible for replanting the grass that was uprooted during the installation of the new tank.
ELECTION - Chairperson Pamela Milbury reported that all but nine election ballots have been received and that the deadline to return ballots is May 15th. The ballots will be counted on May 22nd.
LANDSCAPING - Chairperson Clay Feeter reported on several projects occurring including the planting of wildflowers adjacent to the Community Center, the removal of tree stumps near 2 Spring Pond Circle, along with Wicked Green’s schedule for lawn care applications.
Chairperson Feeter also presented to the Board his proposal from Rainmaker Sprinkler Systems to install a Wi-Fi controller for remote access and monitoring capabilities which would service the sprinkler systems located along the common grounds.
A motion to purchase the new system for a total of $447.21 (tax included) was made by Vice President Mirisola, seconded by Board Member Deb Strazzere. Motion passed unanimously.
MAINTENANCE - Chairperson Lee Page reported on several projects including aluminum fascia repairs at 9 and 15 Ruch Lane, kick board replacement at 6 Ruch Lane, siding repair at 8 Spring Pond Circle and additional storm damage repairs at 25 Spring Pond Circle. (Detailed maintenance report is on file for review).
SOCIAL - Chairperson Deb Strazzere noted that there will be mini-refreshments served at the Annual Meeting on June 10th. There will also be upcoming events posted at the Community Center as they are confirmed.
WELCOMING COMMITTEE - Chairperson Pat Mirisola reported that 22 Spring Pond Circle has been listed with numerous parties showing interest during a recent open house.
OLD BUSINESS - Board Member Deb Strazzere inquired about the past Board discussion regarding the possibility of keeping the Community Center locked to the Public. The Board was in agreement that this item should be included in the Annual Meeting Agenda in order to allow Association Member’s input related to this subject.
Vice President Pat Mirisola made a motion to adjourn, seconded by President Page. Motion passed. Meeting adjourned at 7:40 PM.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
Tuesday, May 13, 2025
Annual Meeting Notice
NOTICE
SPRING POND ESTATES HOMEOWNERS ASSOCIATION ANNUAL MEETING
TUESDAY, JUNE 10TH 2025, 6:30 PM
PROXY VOTING FORMS AVAILABLE INSIDE COMMUNITY CENTER
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
June Board Meeting - Monday, June 9, 2025 at 6:30
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, June 9, 2025 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Sunday, May 4, 2025
Budget Preview
Budget Preview
We will be holding two informational sessions regarding the 2025-2026 Budget in the Community Center.
You will see a preview of the budget and the proposed changes to monthly dues. You'll hear how the Finance Committee and Board of Directors voted. And you'll get to ask questions so that you are ready to vote at the Annual Meeting.
Both sessions will have the same content. Please consider attending whichever session is most convenient for you.
Wednesday, May 14, 11:00 am
Wednesday, May 21. 6:30 pm
See you there!
Joe Strazzere, Treasurer
Monday, April 28, 2025
May Board Meeting - Monday, May 12 at 6:30
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, May 12, 2025 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Friday, April 18, 2025
Sprinkler System Activations
Attention Home Owners
On Friday, May 9th (specific start time unavailable) Rainmaker Irrigation will be activating sprinkler systems located on common ground and also for homeowners who have sprinkler systems installed on their property.
Please allow them proper access to your sprinkler system control box.
April Board Meeting Minutes
SPRING POND ESTATES HOMEOWNERS ASSOCIATIO
BOARD OF DIRECTORS MONTHLY MEETING
APRIL 14, 2025
PRESIDENT - President Lee Page called the meeting to order at 6:30 PM with Board Member Deb Strazzere and Treasurer Joe Strazzere absent.
President Page confirmed that the Board of Directors had unanimously appointed Pamela Milbury to fulfill the Board Member position for Dave Mulcahey until the end of his term in June.
RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s March minutes as written, seconded by Vice President Pat Mirisola. Motion passed with minutes on file for review.
TREASURER - President Page reported for Treasurer Strazzere noting the expenses for March were under budget. He added that expenses for April will be close to budget based on bills paid and received so far.
It was also determined by the Board of Directors that the Association would split the cost with Patten Landscaping for roof snow removal services performed during the month of February.
President Page made a motion to accept the Treasurer’s Report, seconded by Vice President Pat Mirisola. Motion passed with detailed Treasurer’s Report on file for review
ARCHITECTURE - President Page noted that both above and inground propane gas tank replacements did not have to get the approval of the Architectural Committee beforehand, but that homeowner should notify the BOD of their intent.
ELECTION - Chairperson Pamela Milbury reported that there are three Board of Directors vacancies available and the deadline for interested parties to apply is April 17th.
FINANCE - President Page reported for Chairperson Joe Strazzere noting the 4th Finance Committee meeting of the fiscal year was held on Monday, March 31st with all members in attendance
The committee examined three budget scenarios for the upcoming fiscal year:
- A budget with no increase in monthly dues
- A budget with a $20 monthly increase in dues
- A budget with a $30 monthly increase in dues
The Financial Committee unanimously recommended a $30 increase bringing the dues total to $300 per month.
President Page made a motion to approve the $30 per month dues increase recommendation, seconded by Vice President Pat Mirisola. Motion passed unanimously.
President Page reported there would be two informational meetings scheduled during the month of May for all Association Members to attend, allowing them the opportunity to review the Financial Committee’s recommendations prior to voting on the budget at the Annual Meeting in June.
LANDSCAPING - Chairperson Clay Feeter presented a quote for the cost of grinding two stumps located at 2 Spring Pond Circle. He also quoted the cost to repair the common grounds located in the vicinity of the Community Center by adding loam and planting wild flowers. It was determined that additional quotes for both projects would be helpful in making a final decision on which company would best suit our particular needs.
MAINTENANCE - Chairperson Lee Page reported he would be accessing structural storm damage and report his findings at the next meeting.
PLOWING - Chairperson Jane Laughton and President Page met with John Patten to express their concerns regarding their issues with snow removal services along with their suggestions to help better serve our community in the future.
SOCIAL - President Page reported for Chairperson Deb Strazzere noting the final coffee hour gathering at the Community Center (until next Fall) will be held on Monday, April 23rd @ 10:00 AM. REMINDERS - Sign-up sheet located inside Community Center and please BYOC (Bring Your Own Cups)
OLD BUSINESS - President Page reported to the Board that a request to annex property at 15 Spring Pond Circle via a Transfer of Deed has been rescinded.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
Wednesday, March 19, 2025
April Board Meeting - Monday, April 14th 6:30
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, April 14, 2025 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Thursday, March 13, 2025
March Board Meeting Minutes
SPRING POND ESTATES HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MONTHLY MEETING
MARCH 10, 2025
PRESIDENT - President Lee Page called the meeting to order at 6:30 PM and noted that, due to health reasons, Board Member Dave Mulcahey has stepped down from his position. President Page, Board Members and Officers all expressed their appreciation for Dave’s contributions throughout the years.
President Page will be scheduling a special meeting in order to appoint a volunteer to represent this Board of Directors position until the next official election in June.
RECORDING SECRETARY - President Page made a motion to accept the Recording Secretary’s February minutes as written, seconded by Vice President Pat Mirisola. Motion passed with minutes on file for review.
TREASURER - Treasurer Joe Strazzere reported that expenses were under budget for the month of February. He noted there is an open question regarding why snow was raked from some roofs five times during the month of February and who should be responsible for paying for this service. Discussions with Patten Landscaping and Plowing are ongoing in the hopes that a resolve can be reached prior to paying the February invoice. Vice President Mirisola made a motion to accept the Treasurer’s Report, seconded by Board Member Frank McClellan.
Motions passed with detailed Treasurer’s Report on file for review.
ELECTION - Committee member El Rotsko reported for Chairperson Pamela Milbury that they will be meeting again on March 12th and that details of the election process will be posted at the Community Center as there occur. It was noted that there will be three vacant Board of Directors positions available to fill and that the deadline for interested parties to submit their applications to run for office will be on Thursday, April 17th.
LANDSCAPING - Chairperson Clay Feeter reported that there will be ongoing discussions with Patten Landscaping in the near future regarding repairing portions of the common areas in the vicinity of the Community Center.
MAINTENANCE - Chairperson Lee Page reported on damage to 14 Spring Pond Circle due to high winds on March 6th and 7th and that he had contacted the homeowner who is presently in Florida. He noted that Brandon Aiken (B’s Painting and Construction) has already made the necessary repairs.
PLOWING - Chairperson Jane Loughran and President Page will be meeting with Patten Landscaping and Plowing regarding concerns about this year’s plowing services and how they could be improved to better serve road safety within our community. They will all be discussing the subject of roof raking to determine when the removal of snow accumulations should be performed.
SOCIAL - Chairperson Deb Strazzere reported that the next coffee hour social is scheduled for Monday, March 17th at 10:00 AM with a St. Patrick’s Day theme, reminding all in attendance to “bring their own cups” to help eliminate the use of non-recyclable products. She also noted that the final coffee social will be held on Monday, April 21st at 10:00 AM with the possibility of “The Joe Strazzere’s Delicious Breakfast Bulkies” making a comeback! The monthly coffee hour socials are scheduled to resume in the Fall.
SUNSHINE - Chairperson Paula Page posted the March notice listing El Rotsko, Jan Schlapak and Ric Schlapak, coincidentally, all celebrating their 39th birthdays!
OLD BUSINESS - President Page reported that the status regarding the 15 Spring Pond Circle transfer of deed was still pending with details and updates to follow.
There was also more discussion about the misuse of our Community Center by Non-Association Members with the possibility of installing a key pad lock box on the entrance door limiting access to Association Members only.
Vice President Pat Mirisola made a motion to adjourn, seconded by Board Member Deb Strazzere. Motion passed and meeting was adjourned at 7:30 PM.
Respectfully Submitted,
El Rotsko, Recording Secretary, SPEHOA
Wednesday, March 12, 2025
Elections on May 22nd
ATTENTION
TO ALL
SPRING P0ND ESTATES
HOMEOWNERS ASSOCIATION
MEMBERS
THE 2025 ANNUAL ELECTION
WILL BE HELD ON MAY 22 ND
THERE ARE THREE
BOARD OF DIRECTORS
POSITIONS THAT NEED TO BE FILLED
PLEASE SHOW YOUR SUPPORT
FOR OUR ASSOCIATION
BY VOLUNTEERING
FOR ONE OF THESE POSITIONS
(MORE ELECTION DETAILS TO FOLLOW)
Thursday, February 13, 2025
February Board Meeting Minutes
SPRING POND ESTATES HOMEOWNERS ASSOCIATION
BOARTD OF DIRECTORS MONTHLY MEETING
FEBRUARY 10, 2025
PRESIDENT - President Lee Page called the meeting to order at 6:34 PM. Board Member Dave Mulcahey was absent and Board Member Frank McClellan participated by phone.
President Page outlined the items to be discussed, including suggestions for the proposed landscaping project in front of the Community Center, improving road conditions after a storm, and the status of the deed transfer at 15 Spring Pond Circle.
RECORDING SECRETARY - President Page made a motion to accept the January minutes as written, seconded by Vice President Mirisola. Motion passed with minutes on file for review.
TREASURER - Treasurer Joe Strazzere reported that there had been additional problems regarding the Patriot Act filing requirements due to a bank error but that this matter has now been sufficiently resolved.
He was also requesting the anticipated budgets from each committee be submitted in a timely manner, in preparation for the annual meeting in June. Vice President Pat Mirisola made a motion to accept the Treasurer’s report, seconded by Board Member Deb Strazzere. Motion passed with detailed report in file for review.
ELECTION - Election Committee member El Rotsko reported for Chairperson Pamela Milbury that the SPEHOA election ballots will be mailed on Thursday, May 1st and counted on Thursday, May 22nd . There are three Board of Directors positions that will need to be filled. A notice of the upcoming election along with a letter of request for volunteers will be posted at the Community Center during the month of April.
She also noted that due to the positive response last year, the. ballots will again be mailed to each SPEHOA member’s home and, once completed, can be dropped in the black box located at the Community Center by the resident mailboxes. An envelope with a return address will also be provided to our snowbirds and non-full-time residents for their convenience.
LANDSCAPING - Chairperson Clay Feeter discussed with the Board several landscaping options regarding the area in front of the Community Center, welcoming suggestions with further discussion to follow.
Chairperson Feeter and President Page reported details of the buffer zone inquiry concerning 16 Spring Pond Circle and the response from Harry Norton, Jr., Director of Code Enforcement for the Town of York, have been recorded and filed in the Community Center, noting this matter has been closed with no further action required by the SPEHOA.
MAINTENANCE - Chairperson Lee Page reported that the Life Fire Safety Company who inspected our community sprinkler system has been consolidated with Sprinkler Systems, Inc. and that the service was completed on February 5th. The next inspection will be scheduled for Spring of 2026 (Detailed report on file for review).
PLOWING - Chairperson Jane Laughton reported that she had received several inquiries regarding the plowing service during the last few storms. She did a walk-though along Spring Pond Circle, Ruch Lane and also our neighboring Bayberry Estates. After some discussion the Board decided, for safety reasons, they would authorize the use of salt when necessary on the roads only. The Board also thanked Chairperson Laughton for her efforts.
SOCIAL - Chairperson Deb Strazzere reported that the “earthquake coffee hour” was a success leaving those in attendance with much to talk about. The next coffee hour is scheduled for Monday, March 17th at 10:00 AM in celebration of St. Patrick’s Day and the final coffee hour for will be on Monday, April 21st with plans to resume in the Fall.
SUNSHINE - Monthly birthday postings at the Community Center went into effect receiving positive feedback for the new format. Thank You Chairperson Paula Page!
OLD BUSINESS - President Page noted he would follow-up on the status regarding the 15 Spring Pond Circle transfer of deed and report back to the Board at the next meeting.
President Page made a motion to adjourn, seconded by Vice President Pat Mirisola. Motion passed and meeting adjourned at 7:40 PM.
Respectfully
Submitted,
El Rotsko, Recording Secretary, SPEHOA
Tuesday, February 11, 2025
March Board Meeting - Monday, March 10th, 6:30
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, March 10, 2025 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Saturday, February 8, 2025
Pre-Super Bowl Party Canceled
Due to tomorrow's snow storm, the Pre-Super Bowl Party is canceled.
Stay home. Stay warm. Enjoy the game!
Saturday, February 1, 2025
Pre-Super Bowl Party!
Join us for a Pre-Super Bowl Party!
When: Sunday, February 9th from 4:00 - 6:00
Where: Our Community Center
What: Appetizers and BYOB
Please sign up inside the Community Center so we have an accurate headcount!
Questions? Contact Deb Strazzere
Thursday, January 23, 2025
February Board Meeting - Monday, February 10, 2025
Just a friendly reminder...
Monthly Board Meetings are normally held in the Community Center on the second Monday of each month at 6:30 PM.
The next meeting is on Monday, February 10, 2025 at 6:30 PM
As always, all association homeowners are welcome to attend!
Agenda
President's Opening Remarks
Recording Secretary's Report
Treasurer's Report
Committee Reports
Architecture
By-Laws/Covenants
Election
Finance
Landscaping
Long-Range Planning
Maintenance
Plowing
Social
Sunshine Club
Welcoming
Website
Old Business
New Business
Homeowners' Input
Wednesday, January 15, 2025
January Board Meeting Minutes
SPRING POND ESTATES HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS MONTHLY MEETING
JANUARY 13, 2025
PRESIDENT - President Lee Page called the meeting to order at 6:30 PM.
Dave Mulcahey was absent and Frank McClellan participated via mobile connection.
RECORDING SECRETARY - Vice President Mirisola made a motion to accept the December 9, 2024 Recording Secretary’s minutes as written, seconded by President Page. Motion passed with minutes on file for review.
TREASURER - Treasurer Joe Strazzere reported that due to the Patriot Act regulations, he and President Page were required to submit information regarding our HOA to M & T Bank. Shortly after completing these requirements, it was discovered that the local branch had failed to submit the completed forms to the bank headquarters which in turn triggered our account to be blocked. This bank error affected payments to several of our vendors. Treasurer Strazzere will be meeting with the Branch Manager to ensure that the bank has reached a satisfactory resolve concerning this matter.
He also noted that the expenses for December were over budget partially due to extended Patten Landscaping Services and an increase in our insurance premium coverage.
President Page made a motion to accept the Treasurer’s Report, seconded by Vice President Mirisola. Motion passed with detailed report on file for review.
LANDSCAPING - Chairperson Clay Feeter and President Page updated the Board
concerning a complaint that had been submitted to the Town of York Code Enforcement Officer regarding the buffer zone behind 16 Spring Pond Circle. It was determined by the Code Enforcement Officer that the buffer zone was in fact status quo and that no further action would be required by the HOA.
There was also some discussion about what necessary steps would need to be taken to help with improving the landscaping in front of the Community Center. It was suggested that perhaps requesting Sue Bannister’s landscaping expertise could help with initiating a plan.
MAINTENANCE - Chairperson Lee Page reported that the annual sprinkler
system inspection for the Community Center building will be completed in the near future.
PLOWING - There was some discussion about plowing issues on the Spring Pond Circle section of road in our complex. Due to the lack of sun in that area, the issue of ice build-up on the road was of concern to the homeowners located in that vicinity. It was suggested that Plowing Committee Chairperson Jane Laughton be made aware of these concerns and in turn contact Patten Plowing Service, perhaps suggesting lowering the blade level to help better clear the road after a storm as opposed to just covering the accumulated snow and ice with sand.
SOCIAL - Chairperson Deb Strazzere reported that the next Community Center Coffee Hour is scheduled for Monday, January 20th at 10:00 AM and to please sign the sign-up sheet if you’re planning to attend. She added there will also be Pre-Super Bowl party on Sunday, February 9th at 4:00 PM. Appetizers would be welcomed with a BYOB caveat.
SUNSHINE - Newly appointed Chairperson Paula Page made a motion to revise the format for acknowledging birthdays from sending individual cards to posting a notice at the Community Center listing birthdays occurring by the month. She noted that sympathy and get-well cards would still be distributed individually. President Page seconded the motion. Motion was unanimously passed.
OLD BUSINESS - President Page re-addressed the letter that was distributed to all SPE homeowners by Board Member Deb Strazzere from the Sewer Department regarding problems they were experiencing with the community pumping station. The Sewer Department noted that if the problems continue to occur, the Association would be charged for repairs. President Page noted that since SPE is not the only location that utilizes this pumping station, we should not be held solely responsible for the cost of repairs.
It was determined that there would be no action taken at this time regarding this matter, but that the Association would respond if the Sewer Department followed-through on implementing charges for repairs.
NEW BUSINESS - Vice President Mirisola noted she had received official clarification that residents of Spring Pond Estates are not required to purchase Flood Insurance and that there are no buildings located in a flood zone within our complex.
President Page made a motion to adjourn, seconded by Vice President Mirisola. Motion passed and meeting adjourned at 7:15 PM.
Respectfully Submitted,
El Rotsko, SPEHOA Recording Secretary
Friday, January 10, 2025
January Coffee Hour!
January Coffee Hour
Monday, January 27th at 10:00
Coffee, Tea, Hot Cocoa and Coffee Cake
PLEASE sign up inside the Community Center
Any questions: call or text Deb at (978) 866-2086