December Board Meeting Minutes

Spring Pond Estates Homeowners Association

Board Meeting Minutes

December 14, 2015

The meeting was called to order by President, Sally LeMon.
All members were present.

Secretaries Report
All members had previously received the November minutes.

Motion to accept with no corrections or omissions was made by Gerry Rainforth and seconded by Bob Mirisola. Passed 5-0

Treasurers Report
Anita Haskell gave all members a copy of the November financial report. (See attached)

Motion to accept made by Ernie Wheeler and seconded by Beth Kaplan. Passed 5-0

Architecture Committee Report
No activity

Landscaping Committee Report
Sue Bannister, chairman gave her report (see attached)

Sally LeMon has asked her to contact Tom Chase to be sure he has not forgotten about the tree at 12 Spring Pond Circle.

The two year contract with Mainly Grass ends at the end of December 2015 and Beth Kaplan is working to evaluate other landscaping company's.

Maintenance Committee Report
Dave Dewey has repaired the crack in the siding at 15 Ruch Lane.

The gutter at 23 Spring Pond Circle has had a piece added to it to help in the drainage. All the gutters have now been cleaned and a blower was used by Patten's men rather than water as requested by Spring Pond Estates Homeowners Association.

Bulbs were changed at the sign and the bulb in the lamp post in the woods on Styles Lane.

A panel to protect the mail box area has been installed by Canvasworks.

Social Committee Report
The holiday party was held on December 13th. No other plans at this time.

Plowing Committee Report
Sally Hudgins will contact John Patten once more for an estimate to use more salt and less sand especially on Spring Pond Circle and will let the Board know.

Old Business
The Board discussed the letter from #23 Spring Pond Circle and a motion was made and passed 5-0 to allow the homeowners to keep their front porch as it is now. There is no reason to replace the railings as there is a cement wall in place which negates the need for a railing.

There will be no scheduled Board meetings in January or February, however should any homeowner have an issue, they may contact one of the Board members. A notice will be posted to notify homeowners.

Motion to adjourn made by Bob Mirisola.

Respectfully submitted,
<signed>
Sally Hudgins, Secretary

Update From The Snow Plowing Committee

HAPPY FALL TO,YOU ALL!!!!!!

It is hard to believe that it is time to put out the winter barrel's and stake the roadways and driveways. Let's hope we will not have a repeat of last year.

I have just met with John Patten to outline this year and go over last year. He has apologized for the many issues that happened last year, so let's not go backwards, only forwards.

I will be chairing the Plowing this year with the able help from Diane Kaplan and Loretta Pinson. Should issues arise, please do not contact John Patten. You may call either Diane or Loretta or me and we will see that the issue is taken under advisement and then get back to you when we can. I will be the only contact with John.

We have identified the people who must get out early and John has assured me that they'll do everything possible to accommodate.

All gas tanks have stakes to identify were they are.

I have asked that the large electric boxes in some of the front yards be cleared also.

As in the past, the first area to be cleaned out is the front of the garages and then always the front door when time permits.

They have been instructed to leave a 12 foot clearing in front of the gate at the end of Ruch Lane.

I have contacted Randy Jackson at D.F. Richard to clarify the use of fireplaces should we have a winter like last year and he reassured me again this year as last, that it is perfectly safe to use your fireplace. If you turn your fireplace on and it does not come on, it means the vent is blocked, so, obviously you can't use it. Any questions pertaining to this should be addressed individually with D.F. Richard.

Dryer vents are higher off the ground and the heat from the dryer would melt any snow. Use good judgement with any of these issues.

Salt is not used on driveways. The exception to this, is the hill going up to the homes on Spring Pond Circle where salt and and sand are used.

Let's not forget to check on neighbors and keep an open communication with your plowing committee when issues come up.

When we work together it is a great place to live.

Your Plowing Committee
- Sally Hudgins, Chairperson
- Diane Kaplan
- Loretta Pinson

November Board Meeting Minutes

Spring Pond Estates Homeowners Association

Board Meeting Minutes

November 10, 2015

The meeting was called to order by Sally LeMon, President.
All members were present.

Secretaries Report
All members had received October's minutes which were prepared by Gerry Rainforth in Sally Hudgins' absence. Thanks to Gerry for that.

Motion to accept was made by Ernie Wheeler and seconded by Bob Mirisola. Passed 5-0.

Treasurers Report
Anita Haskell gave all members a copy (see attached).
Motion to accept was made by Beth Kaplan and seconded by Gerry Rainforth. Passed 5-0.

Architecture Committee
No new requests at this time.

Landscaping Committee
Report on file.

Don Berry has trimmed the weeping cherry trees.Tom Chase has checked the limbs above the roof at 12 Spring Pond Circle and he will do this in December. The cost is $250.00.

Sally LeMon will have Sue Bannister check to see the possibility of removing the tree.

Beth Kaplan is going to speak with Sue for a compete breakdown in the contract with Mainley Grass before seeking the possibility of other Landscaping companies. Our current contract with Mainley Grass is in its last year.

Maintenance Committee
Sally LeMon reported that J&A Electric completed the work at 17 and 15 Spring Pond Circle.

Dave Dewey has been asked to check the cracks at 15 Ruch Lane.

Gutters will be cleaned shortly.

CanvasWorks will be installing a new awning over the postal boxes to help keep out the ice and snow. Drawings and a detail bill are attached.

The gullies around the community have had new rocks added.

Social Committee
Residents are taking a trip on November 13th to Calef's after lunch at Newicks.

The annual holiday potluck and Yankee swap will be held on Sunday, December 13th.

Plowing Committee
Sally Hudgins met with John Patten and we have discussed plowing issues. All homeowners will be given an update.

New Business
It has been suggested that possibly some large boulders could be placed at edge of Spring Pond Circle and Ruch Lane with reflectors for better identification of these areas. No action at this time.

The Board will not meet in December. There is always a Board member should you need to consult on something.

Motion to adjourn was made by Bob Mirisola.

Respectfully,
Sally Hudgins, Secretary