April Board Meeting Minutes

Spring Pond Estates Homeonwers Association

Monthly Board Meeting

April 8, 2019

President Rainforth, called the meeting to order. Jane Laughton and Frank
McClellan were absent. All other members present.

Secretary’s Report
Board members were asked if any corrections were noted. Motion to accept was made by Beth Kaplan and seconded by Nancy Winograd. Motion passed (report on file)

Treasurer’s Report
Report was presented to all Board members by Joe Strazzere and each member reviewed. Treasurer Strazzere has discussed the importance of reviewing the long range planning for the SPEHOA and President Rainforth agreed this is an important task to be undertaken.

Motion made by Nancy Winograd and seconded by Beth Kaplan. Motion
Passed. (report on file)

Landscaping Report
Chairman Rainforth presented a detailed report which is on file. All arborvitae have been trimmed. Spring clean-up was done in it’s entirety. Sand barrels removed and gas tank “stakes” removed and all reflectors also. (report on file)

Patten Landscaping will return to repair damage to lawns.

Maintenance
Lee Page has affixed the new number (4 Styles Lane) outside the Community Center, replaced some bulbs in the C C. Lee will inspect outside of homes for any damage to siding etc.

Plowing
John Patten’s men did a wonderful job this past winter with plowing, sanding etc. it has been suggested that an additional sand barrel be placed between #8-#10 Ruch Lane to control the ice buildup from the down spout. (report on file)

New Business
President Rainforth has spoken again to Chalmers Insurance to assure all the correct and legal paperwork is in order regarding the changing of the number of the association. Also see on file,
the letter that was sent to the postmaster here in York, regarding the issues we have had with some of the mailboxes No response was received. (letter on file)

Homeowners Input
Sally LeMon questioned the trimming of all trees and arbor vitae that are in the individual homeowners gardens. See Section 6.2 Covenants found under the Maintenance heading. The Board and Landscaping Committee will take under advisement

Motion to adjourn.

Respectfully submitted,
<signed>
Sally Hudgins

Reminder: We Need Your Homeowner's Insurance Verification!

If you haven't already done so, please remember to send a copy of the first page of your Homeowner's Insurance to Sally Hudgins.

This insurance verification is required each year. Sally will continue to collect them.

March Board Meeting Minutes

SPEHOA MONTHLY BOARD MEETING

MARCH 11, 2019

President Rainforth called the meeting to order. Frank McClellan was absent. All other Board members were present.

Secretary’s report

Board members were asked for any corrections on the November minutes.

Hearing no corrections a motion was made by Nancy Winograd and seconded by Jane Laughton. Motion passed. (Report on file)

Treasurer’s report

Joe Strazzere, Treasurer, who was unable to attend, had presented his report in detail, to President Rainforth and all Board members reviewed this report with no questions.

A motion to accept was made by Beth Kaplan and seconded by Nancy Winograd. Motion passed. (Report on file)

Landscaping and Maintenance reports

President Rainforth gave a detailed overview of these Committee’s with all activities from November through February. These reports are on file.

Lee Page, Maintenance chairman reported that he will be preparing a new sign giving our new address ( 4 Styles Lane) to be properly displayed outside the Community Center.

New Business

President Rainforth explained her meeting with Chalmers Insurance and the issue with the change of address and the necessity of following through with this change. All this documentation is on file. Board members have requested that for legal purposes, the Insurance document should be signed by the representative at Chalmers Insurance.

Sally Hudgins reported that the annual report to the State of Maine is being prepared, also with the change of address for Spring Pond Estates Homeowners Association. A copy of this will be filed with the March board minutes.

Jane Laughton reported that there have been problems with our mailboxes and that the main mail box door had been left open on occasion. There have been some ongoing problems with Mail delivery. President Rainforth will meet with the Postmaster to discuss.

Motion to adjourn was made by Beth Kaplan and seconded by Nancy Winograd.

Respectfully submitted,

Sally Hudgins